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Finance/Admin Officer

2 weeks ago

Jansenville Eastern Cape South Africa NatCarbon Africa Full time R250 000 - R400 000 per year

Are you ready to embark on an extraordinary adventure that will revitalize landscapes, combat climate change, and promote sustainable agriculture?  Join NatCarbon Africa: a mission-driven, proudly African organisation dedicated to high-quality implementation of large-scale carbon, climate and biodiversity projects. We embrace the power of cutting-edge technology to enhance project execution. Community engagement lies at the heart of our projects, driven by a genuine commitment to meaningful and inclusive participation and co-benefits such as biodiversity conservation and socioeconomic upliftment. 

NatCarbon Africa seeks a Finance/Administrative Officer for the large scale Spekboom Restoration Project in the Eastern and Western Cape Provinces of South Africa. With our partner Imperative Global, our aim is to restore up to hectares of degraded subtropical thicket biome. The Project will be planting spekboom (Portulacaria afra) on privately owned land to improve ecosystem functioning, improve agricultural productivity over time, promote biodiversity, improve soil filtration, water storage capabilities, and reduce soil erosion. The Project is estimated to permanently store large quantities of Carbon Dioxide equivalents over the Project life, thus positively contributing towards climate change mitigation.

Position summary:
The Finance/Administrative Officer plays a crucial role in ensuring the smooth and efficient functioning of the team's operations by providing comprehensive administrative support. This role requires excellent organisational abilities, attention to detail, and the capability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

1. General Administrative Support

  • Manage front desk operations, including answering phone calls, responding to emails, and welcoming visitors.
  • Maintain accurate filing systems, records, and documentation.
  • Coordinate appointments and meetings.

2. Data Entry and Record Management

  • Update and manage records on operational activities.

3. Financial Support

  • Assist with process invoices (to support AP), purchase orders (to support Procurement), and expense reports.
  • Assist with tracking budgets and managing expenses for supplies.
  • Collaborate with the finance team to ensure accurate and timely processing of payments.

4. Inventory and Supplies Management

  • Monitor and manage stock levels of office supplies. 
  • Coordinate supply orders and replenishments to ensure uninterrupted operations.

5. Compliance and Reporting

  • Ensure all required documentation is maintained for accreditation and compliance with regulations.
  • Assist with the preparation of internal reports, recording of any stock count documentation

6. Communication and Coordination

  • Serve as the liaison between the team and external vendors, contractors, and service providers.
  • Maintain clear communication with the team members regarding administrative updates and inquiries.

7. HR and Payroll Support

  • Assist with staff scheduling and maintaining timekeeping records (manually or via systems).
  • Manage personnel files and support the onboarding process for new employees and offboarding in the event of resignations.

8. General

  • Any other roles and responsibilities as requested by the direct reports.
  • Embrace a culture of continuous learning by adapting to evolving job responsibilities, driven by NatCarbon's commitment to innovation, personal growth, and shifting project priorities.
  • This outline of duties, and responsibilities is not intended to be exhaustive. The employer reserves the right to assign the employee additional duties or responsibilities at any time, provided they are reasonably aligned with the scope of the role or necessitated by operational requirements. The functions and responsibilities detailed within this job description may be subject to modification at the employer's discretion, based on evolving operational requirements, while remaining consistent with the parameters of the employee's position.

Qualifications and Skills:

  • Strong organisational skills with the ability to multitask efficiently.
  • Basic accounting/bookkeeping skills (advantageous).
  • 5 years' experience in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
  • Experience in systems involving procurement modules (SAP, Syspro, Pastel, 4Cast+) is advantageous.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Experience in an administrative role is an advantage.

COMPENSATION

 To help us attract and retain top talent, NatCarbon Africa pays employees competitively to the market. In return, we expect each employee to, at a minimum:

  • Meet expectations in terms of work effort and performance;
  • Take the initiative to build the skills and knowledge needed to do their job effectively; and
  • Embody the values of NatCarbon Africa.

We will recognise employees who go beyond expected performance with salary increases and/or promotions, but the bar for earning those rewards is high.

 
How to Apply

 To apply, please send us the following:

  • Cover letter (not to exceed one page)
  • Resume/CV (not to exceed three pages)

*Please add to your contact list to ensure you receive emails from us*

NatCarbon Africa provides equal opportunity for all job applicants and employees and is committed to providing a work environment free of discrimination.