Financial Quality Assistant Manager

JOB DESCRIPTION

Job Title: Assistant Quality Manager

Reports to: Director with Operational Responsibility and Quality Manager

The purpose is to assist the quality consultant and director with operational responsibility in ensuring that the firm has a system of quality management that complies with the International Standard on Quality Management (ISQM) 1 and 2, applicable standards, laws, and regulations as well as the firms policies and procedures.

The quality manager will assist in identifying and assessing quality risks, designing and implementing responses to address those risks, and monitoring and remediating deficiencies in the system of quality management. The quality manager is responsible for providing guidance, training, and support to other personnel in the firm on quality matters.

In addition, the quality manager is allocated the role of the PKF PE Ambassador, and the FICA Compliance Officer, and will be responsible for reporting to PKF Global and PKF South Africa as required.

Academic Qualifications Required:

• Bcom degree with completed SAICA articles.
• CTA or CA(SA) qualification will be advantageous.

Skills, Competencies, and Experience Required:

• Communication skills
• Organisational skills
• Time-management skills
• Training skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Strong background and experience with audit methodologies and techniques
• Knowledge of independent reviews
• In-depth knowledge of International Accounting Standards (IAS)
• In-depth knowledge of IFRS and IFRS for SMEs
• In-depth knowledge of International Standards for Auditing
• In-depth knowledge of the SAICA, IRBA, and IESBA Code of Professional Conduct
• Knowledge of SAICA & IRBA Continuing Professional Development Policies
• Knowledge of ISQM 1 and ISQM 2
• Knowledge of the South African Auditing Practice Statements (SAAPs) especially SAAPS 3
• Attention to detail
• Policy drafting skills
• Ability to work in a team
• Academic/technical knowledge at an advanced level
• Professionalism
• Completed SAICA articles with an auditing background

Required Computer Packages:

• Microsoft Office
• Caseware
• Caseware Audit International
• Excel (advanced knowledge will be advantageous for reporting purposes)
• Greatsoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators

• Uphold quality standards and ensure effective quality risk management within all departments at the firm.
• Assist with establishing and facilitating, implementing, maintaining, and where necessary improving the quality management system including policies within the firm.
• Identifying additional quality risks.
• Assist with root cause analysis and remedial action plans.
• Carry out ISQM monitoring regarding the firms quality manual, monitoring plan, and ISQM 1 and 2.
• Perform engagement and internal quality reviews which will include audit, other assurance, independent review, compilations, and other service engagements in terms of the firms quality management system to ensure compliance with IRBA/SAICA/firm and network review standards and requirements.
• Review high-risk engagement files in compliance with auditing standards.
• Review specific (theme-based) working papers and checklists.
• Review assurance, agreed-upon procedures, and other applicable reports.
• Review and ensure client take-on procedures in accordance with the firms Quality Management Policies.
• Collecting and analyzing quality data.
• Assist with internal network reporting requirements as well as external reporting requirements in relation to quality management and risk compliance.
• Perform quality checks on the IRBA fee declaration documents for annual submissions.
• Report to quality consultant and the director with operational responsibility.
• Draft required reports.
• Assist with drafting and updating policies.
• Preparing and updating working paper templates and other required documents such as engagement letter templates.
• Keeping and monitoring quality registers to ensure they are up to date.
• Guides process for the retention and assembling of engagement files.
• Review and keep track of reportable irregularities submission and timeframes.
• Assist with the organization and management of the firms System of Quality Management folder and PKF Forms folder on the Intranet.
• Assist with CPD reflective plans and monitor whether required development and training has taken place.
• Assist with training, identify areas of training based on quality reviews, prepare content, and provide training.
• Attend APC meetings and keep accurate minutes of these meetings
• Remain current with new/latest developments and requirements, technical updates, and legislation changes, and attend workshops.
• Research and meet with personnel regarding audit, accounting, and quality issues and assist with technical queries to partners and managers.
• Compliance with the firms System of Quality Management (SOQM), policies and procedures.
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct.
• Assist within the audit department or independent review department when required.

PKF PE Ambassador:

• The PKF Ambassador is to support the firms ILP (International Liaison Partner) in being the interactive contact with the PKF Global Team.
• Direct communication traffic to the appropriate personnel within the firm.
• Attend PKF Ambassador calls and training sessions.
• Ensure firm and people information is up to date on the PKF Global Portal (Key Contact Information, PKF Directory, Peoples profiles).
• Encourage the firms colleagues to join the L&D and 365 on the PKF Hub platform.
• Support the firms colleagues to get the most out of the PKF Hub platform.
• Inform the PKFG when people leave the firm (users of PKF platforms).
• Join the PKF Ambassador MySpace.
• Provide valuable feedback.

FICA Compliance:

• Ensure FICA requirements are met.
• Inform employees and directors of processes to be followed.
• Ensure all staff and directors are trained and aware of the FICA reporting requirements.
• Ensure the company complies with relevant legislation.
• Report irregular or possible money laundering/terrorist financing activities as identified by personnel.
• Ensure all supporting documentation and records are kept/archived as required and available on request.
• Complete and submit the required documentation as requested.
• Report on the FIC site any reportable activities within the specified timeframes as reported by personnel/directors.