HR & People Operations Coordinator

1 week ago

Cape Town, Western Cape, South Africa VirtuHire Full time
Role Overview

We are seeking an organised and people-focused HR & People Operations Coordinator to support day-to-day human resource functions. This person will play a critical role in handling payroll-related tasks, supporting onboarding and offboarding processes, maintaining employee records, and ensuring smooth people operations in a fast-moving environment. If you have a strong administrative mindset, an eye for detail, and a passion for people, this is for you.

Requirements

Key Responsibilities:

1. HR Administration & Employee Relations

  • Track and manage leave submissions and approvals
  • Maintain accurate employee records, timesheets, and attendance
  • Conduct regular check-ins with remote staff and support employee wellbeing
  • Assist with performance discussions and day-to-day employee queries

2. Payroll Support

  • Assist in preparing payroll breakdowns and input for monthly processing via SimplePay
  • Maintain updated salary records, benefits, and deductions

3. Onboarding & Offboarding

  • Draft, issue and process employment contracts (via ZohoSign)
  • Coordinate the onboarding process for new hires (equipment, email setup, welcome kits, checklists)
  • Manage offboarding workflows including exit interviews and termination documentation

4. Training & Development (Nice to Have)

  • Coordinate or support any staff development initiatives or internal learning processes

Requirements:
  • 2+ year of experience in an HR, people operations, or administrative role
  • Familiarity with HR processes and employment best practices (experience with South African labour law is a plus)
  • Excellent communication and interpersonal skills
  • Strong organisational and time-management abilities
  • High attention to detail and discretion with sensitive information
  • Ability to thrive in a fast-paced and evolving work environment
Tech Stack Proficiency Required:
  • SimplePay – For payroll processing
  • ZohoSign – For digital contracts
  • G-Suite – Gmail, Google Docs, Google Sheets
  • Microsoft Office – Especially Excel and Word

Working Arrangement:

  • On-site in Cape Town CBD preferred. 
  • Hybrid arrangements may be considered for exceptional candidates.

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