Workshop Administrator

4 days ago


Durban, KwaZulu-Natal, South Africa Automation Techniques Full time

Job Summary

Join a dynamic team and keep our workshop running like a well-oiled machine

We are looking for a detail-driven Workshop Administrator to support our technical operations. You'll be the backbone of our workshop – coordinating jobs, managing documentation, scheduling services, and ensuring smooth communication between technicians, customers, and our internal teams.

Key Responsibilities:

  • Create and manage service tasks in our systems (Workpool & Pastel).
  • Maintain and update the Workshop Tracking Sheet.
  • Prepare and process proforma invoices, WS1 job cards, and related approvals.
  • Schedule maintenance, calibrations, breakdowns, and subcontractor services.
  • Manage calibration and maintenance certificates.
  • Prepare travel quotes, arrange bookings, and process expense claims.
  • Track work in progress
  • Prepare monthly overtime, and mileage reports.
  • Provide daily support to regional teams.

Requirements:

  • Strong administrative and organizational skills.
  • Proficiency in MS Office (Excel, Word) and ERP/accounting systems (Pastel experience advantageous).
  • Excellent communication skills – verbal & written.
  • Ability to manage multiple priorities and work under pressure.
  • Previous experience in a workshop/service administration role will be an advantage.
  • Attention to detail
  • Ability to work well with technicians

Job Type: Full-time



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