Supply Chain Clerk

2 weeks ago

Pretoria, Gauteng, South Africa Kamoplacement Full time
Supply Chain Clerk - Contract Management (12 Months Contract)

JOB DESCRIPTION 

Administer contracts in the department
  • Receive Bid/ tender documents from the Division: Demand and Acquisition Notify the successful service provider by sending the approved appointment letter
  • Prepare contract forms and issue them to successful bidders Prepare a service level agreement in conjunction with the client
  • Submit the SLA to the service provider for input and verification
  • Engage legal services to ensure a quality SLA is submitted and signed off by both the client and the successful service provider Attend to audit queries with regard to contract issues
  • Drafting internal memorandums, correspondence letters, and facilitating the process of signing contracts
  • Maintain and update the contract management registers and send expiry notifications of contracts
  • Update the spent of contracts, maintain and update the Lease register
  • Send contract performance report template to End Users quarterly and ensure compliance by end users
  • Safekeeping of Contracts and all records pertaining to the contract Administration process
  • Develop and maintain a proper filing system, physical and electronic
  • Record and report all deviations in terms of service delivery against the Contract and SLA
  • Verify delivery against contract deliverables
Compile information, statistics, and reports on contracts requested by management
  • Submit contract statistics to management on a weekly basis Compile consolidated lease reports for the Department
  • Compile and u date the SLA status register
JOB REQUIREMENTS

Qualifications:
Applicant must be in a possession of a Grade 12 (Matric certificate) or National Diploma in Supply Chain Management or Equivalent. Public Management/ Public Administration or Equivalent/ Logistics/ Purchasing Management or Equivalent.
 
 Job related knowledge:
1 year experience in Supply Chain Management: Contract Management environment. Good understanding of Supply Chain Management, Public Finance Management Act. Knowledge of Treasury regulations. Preferential Procurement Policy Framework Act (PPPFA). Broad-Based Economic Empowerment Act.

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