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Office Administrator

3 weeks ago

Pretoria, Gauteng, South Africa LETHABO HR SERVICES Full time

Office Administrator

Location:
Pretoria

Lethabo HR Services is recruiting on behalf of its Client, a respected firm in the Accounting, Financial Advisory and Taxation space. They are looking for a highly organised, proactive, and people‑centred
Office Administrator
to join our team. If you thrive in a dynamic environment, enjoy supporting others, and take pride in creating order and efficiency, this role is for you.

Role Overview:

As the heartbeat of our office, you will ensure smooth daily operations, provide exceptional front‑of‑house service, support HR and finance processes, coordinate IT and marketing tasks, and help maintain a professional, welcoming environment for employees, clients, and stakeholders

Key Responsibilities:

Office & Reception

  • Manage the reception area and welcome visitors warmly
  • Answer and direct calls professionally
  • Oversee office cleanliness, readiness, and consumables
  • Coordinate printing, filing, and tender document compilation

HR & People Support

  • Maintain leave records
  • Coordinate training bookings and track feedback
  • Organise team‑building, wellness, and annual events

Administration & Operations

  • Attend meetings, take minutes, and store documents securely
  • Manage travel logistics (flights, accommodation, transport)
  • Send courtesy messages and arrange gifts for clients and employees
  • Assist with client satisfaction surveys
  • Order and purchase office equipment and supplies

IT Coordination

  • Liaise with IT service providers
  • Coordinate IT training and software updates
  • Support basic troubleshooting and system administration

Finance Support

  • Manage bookkeeping tasks
  • Support VAT filing
  • Follow up on quotes and invoices
  • Process supplier payments and maintain ageing schedules

Marketing Support

  • Post work events and updates on social media
  • Assist with basic content creation and brand promotion

Technical Competencies

  • Strong MS Office skills (Excel, Word, PowerPoint, Outlook)
  • Extensive bookkeeping knowledge
  • Understanding of HR administration
  • Social media management basics
  • Minute‑taking and professional communication
  • Document management and filing
  • Basic IT coordination

Behavioural Competencies

  • Professional, warm, and customer‑focused
  • Highly organised and detail‑oriented
  • Strong communication and interpersonal skills
  • Able to multitask and manage competing priorities
  • Discreet and trustworthy
  • Proactive problem‑solver
  • Calm under pressure and adaptable
  • Team‑oriented with strong relationship‑building skills

Minimum Requirements

  • Diploma/Degree in Office administration or related qualification (required)
  • 2–4 years' experience in an administrative or office support role
  • Experience in reception, HR admin, or finance support is beneficial
  • Strong organisational and communication skills

How to Apply

Send your CV and a brief motivation to

with the email subject line:
Office Administrator Application – [Your Name]