Administrative Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Project Flamingo Full time

About Project Flamingo

Project Flamingo is a South African non-profit organisation working within the Public Healthcare system to ensure women with breast cancer receive timely, dignified care. We operate in partnership with state hospitals across multiple provinces, strengthening existing systems through surgery programmes, patient support, and practical interventions that make a real difference.

As our work has grown, so has the need for strong operational support behind the scenes.

The Role

We are looking for a highly organised, reliable
Administrative Support

professional to provide essential day-to-day operational assistance to the COO and CEO for
20 hours per week.

This role forms the backbone of our operations, ensuring that administration, documentation, data, and logistics run smoothly, consistently, and transparently.

This is an ideal role for someone who enjoys bringing order to complexity, thrives in a mission-driven environment, and understands the importance of accuracy and follow-through in healthcare-adjacent work.

Key Responsibilities

Administration & Coordination

  • Scheduling meetings and coordinating calendars
  • Taking and distributing clear meeting notes and action items
  • Managing and triaging inbox correspondence across platforms
  • Supporting meeting preparation and follow-ups
  • Making travel bookings for volunteers and staff members (flights, accommodation, logistics)

Documentation & Systems

  • Managing document filing and version control on shared drives
  • Ensuring organisational records, IP, and processes are well documented
  • Preparing internal templates, summaries, and basic reports

Data & Compliance

  • Supporting DataWings administration for surgery list days
  • Ensuring accurate logging of patient and volunteer data
  • Assisting with donor receipting and Section 18A administration

Procurement, Logistics & Stock Management

  • Ordering and tracking Pamper Pack supplies
  • Coordinating packing and distribution
  • Monitoring storage and inventory levels
  • Performing occasional deliveries and collections of supplies and documents
  • Supporting stock movement to and from our storage unit in
    Somerset West

Volunteer Support

  • Updating volunteer databases
  • Assisting with volunteer communications and coordination

Requirements

  • Cape Town-based
  • Valid South African driver's licence
  • Access to a reliable vehicle (for occasional deliveries and pick-ups)
  • Ability to travel occasionally to our storage unit in
    Somerset West
  • Strong administrative and organisational skills
  • High attention to detail and respect for data accuracy
  • Comfortable working independently and managing multiple tasks
  • Confident with Google Workspace & Drive / shared filing systems
  • Clear, professional written communication skills
  • Experience in NGO, healthcare, or operations support is advantageous
  • An understanding of confidentiality and ethical handling of sensitive information

Why This Role Matters

This role directly supports the sustainability of Project Flamingo by:

  • Reducing operational bottlenecks
  • Improving data integrity and reporting
  • Supporting donor compliance
  • Freeing executive capacity for strategic growth and partnerships
  • Strengthening continuity and organisational resilience

How to Apply

Please send:

  • A short CV and Cover Letter
  • A brief note outlining your availability and hourly rate

to

with the subject line:

Administrative Support - Project Flamingo

Deadline: 31 January 2026

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa MAKAAY HOLDINGS Full time

    Company DescriptionMakaay Holdings is a privately held investment company dedicated to the growth, development, and enhancement of businesses. With a diverse portfolio spanning hospitality, real estate, technology, and financial services, the company operates primarily within South Africa. Makaay Holdings is committed to fostering innovation and excellence...

  • Administrative Assistant

    6 days ago

    Cape Town, Western Cape, South Africa Luitingh & Associates Full time

    We're Hiring: Administrative Assistant (Temporary Position – With Potential to Become Permanent) Location: Rondebosch, Cape Town | Start Date: As soon as possibleLuitingh Attorneys is looking for a reliable and organised Administrative Assistant to join our team in Rondebosch on a temporary basis, with the potential for the role to become permanent based...

  • Administration Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    Administration Assistant (Remote)Help Power a High-Performing Sales Engine from Behind the ScenesAdministration | R15,000R -18,000/month | UK Hours: 9am-6pmAbout Our ClientOur client is a dynamic, fast-scaling platform designed to connect builders, developers, and self-buildersmaking it easier for them to quote, collaborate, and build with confidence. They...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Hashtag Nonprofit NPC Full time

    Save our Seas FoundationAdministrative Assistant at Save our Seas FoundationDeadline:04 February 2026Region:Western CapeType of employment:Full timeJob DescriptionThe primary role of the Administration Assistant is to support the SOSF SEC's facilities and education teams with administrative systems and support. The Administration Assistant will report to the...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Legends Agency Full time

    Administrative Assistant (with Recruitment & Property Support Focus)Support a mission-driven care provider with diverse responsibilities in a dynamic hybrid roleCape Town | Hybrid (negotiable) | R R22 000 | 9:00-17:30About Our ClientOur client is a UK-based provider of bespoke, person-centred care services, established in 2018. Operating across Thanet,...

  • Administrative Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Project Flamingo Full time

    About Project FlamingoProject Flamingo is a South African non-profit organisation working within the Public Healthcare system to ensure women with breast cancer receive timely, dignified care. We operate in partnership with state hospitals across multiple provinces, strengthening existing systems through surgery programmes, patient support, and practical...

  • Administrative Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Rochelle de Greeff Associates Full time

    Office AdministratorSaldanhaR10 000 per monthTemporary to Permanent roleJoin this well-established service company.This role will be to assist the team by answering the phones, chatting to clients and making bookings.General administrative duties will include invoicing and general filing, capturing and administration.I will be screening out on the following...

  • Financial Administrative Assistant

    4 days ago

    Cape Town, Western Cape, South Africa IQ Consulting Engineers Full time

    Job Title: Financial/Administrative AssistantDepartment: Finance / AdministrationReports To: Financial Manager / Office ManagerLocation: Bellville, Cape TownEmployment Type: Full-timeJob Summary:We are seeking a detail-oriented and proactive Financial/Administrative Assistant to support the finance and administrative functions of our engineering company. The...

  • Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Wanderer Tours & Travel Full time

    We are looking for anAdministrative Assistantwho is highly target driven, motivated and passionate. Someone who is highly motivated in attending to day-to-day tasks; wanting to grow in a high performance company and excel in the tourism industry.Key Performance Areas:Provide administrative support to the team including client communication via email,...

  • Assistant Tax Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Hire Resolve Full time

    Are you a highly organized and detail-focused individual starting your career in tax, looking to join a dynamic team within a leading firm?Our client, a highly regarded Audit and Accounting firm, is searching for an Assistant Tax Administrator to support their specialist tax department in Century City, Cape Town. This is an excellent opportunity for a...

Locations with the most jobs