operations administrator

7 days ago

Westmead KwaZuluNatal, South Africa Packaging World Full time R400 000 - R600 000 per year

The above vacancy exists for an experienced OPERATIONS ADMINISTRATOR

Location:

The Operation Administrator will be required to provide administrative, reporting, and scheduling support to the Operations Department, ensuring efficient coordination of production activities, data accuracy, and effective communication across departments. The Operations Administrator plays a key role in maintaining up-to-date records, compiling operational reports, supporting planning functions, and assisting in continuous improvement initiatives to achieve production and quality targets.

DUTIES & RESPONSIBILITIES, NOT LIMITED TO:

1. Reporting and Data Management

  • Collect, capture, and verify production data from all departments daily.
  • Prepare and distribute daily, weekly, and monthly operational performance reports.
  • Analyse production metrics (output, downtime, waste, efficiency) and highlight deviations or trends.
  • Maintain accurate records of production, materials usage, and shift performance.
  • Develop and update Excel-based dashboards and tracking tools.

2. Scheduling and Coordination

  • Assist the Operations Manager with daily and weekly production schedules.
  • Communicate schedules to relevant departments (Printing, Lamination, Slitting, Pouching).
  • Monitor schedule adherence and report any variances or delays.
  • Update and maintain planning boards and digital schedules.

3. Administrative Support

  • Maintain organized and accessible digital and physical filing systems for operations documentation.
  • Capture and track operational KPIs, quality checks, and downtime logs.
  • Support internal audits and compliance requirements (e.g., BRC, food safety).
  • Coordinate departmental meetings, record minutes, and follow up on action items.

4. Continuous Improvement and Support

  • Assist in process analysis and improvement initiatives by providing data and reports.
  • Collaborate with the Operations Manager to streamline administrative and reporting processes.
  • Provide support to production supervisors with data-related requests.

QUALIFICATIONS

  • Grade 12 or equivalent (a diploma in Business Administration, Operations, or similar field will be advantageous).
  • Minimum 3–5 years of experience in a manufacturing or production environment.
  • Strong proficiency in Microsoft Excel (advanced formulas, pivot tables, charts, data analysis).

· Experience with ERP or production data systems advantageous

SKILLS AND COMPETENCIES

· Excellent analytical and reporting skills.

· Strong attention to detail and accuracy.

· Excellent planning and organizational ability.

· Good communication and interpersonal skills.

· Ability to work in a fast-paced and pressurized environment.

· Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).

· Understanding of manufacturing and operational processes (preferably packaging or printing industry).

Job Type: Full-time

Ability to commute/relocate:

  • Westmead, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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