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Admin Clerk Wills Control Centre
2 weeks ago
With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.
Job Summary
Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Absa Policies and Policy Standards.Understand and manage risks and risk events (incidents) relevant to the role.
Job Description
Accountability: Data Capturing
• Receive New and Revised Wills from the DSV, Clients and accurately and timeously capture the
date on the Wills filling (Absa Trust system) either to create a new customer record or update their existing records.
• On receipt of written cancellation requests from customers, capture the request on the Wills Filling System to
delete the customers record.
• On receipt of notification of a deceased estate or cancellation of Will from the National Deceased Estates
Department/ Government Gazette, capture the request on the Wills Filling System to delete the customer record.
• Transfer old customer records from the Magic database (old Absa Trust system) to the
Wills Filling (new Absa Trust system) as the old database will no longer be utilised.
• On receipt of a customer / National Deceased Estate or Government Gazette request, perform identity checks on
the Magic and Wills Filling System to determine if there is more than one Will for the same customer.
• Combine customer records if it established that the customer has more than one Will on the database.
Accountability: Preparation of Letters
• Prepare standard letters to customers confirming the cancellation of their Will as per their request.
Automated correspondence to clients confirming that their will.
Contacting client via sms or email requesting further information from them e.g. received a request to cancel
their Will, however we cannot cancel the Will as it is a Joint Will and a Joint Will requires two signatures of both parties
and two witnesses to cancel their will.
• Prepare standard letters to Absa Trust - Deceased Estate Branches to advise them that we are aware of the deceased
estate and forward the Original Will to them in order to report the deceased estate to the Master of the High Court.
This will happen in cases where we are not sure that the Will in our Safe Custody is the more revised Will.
• Prepare standard letters reporting a deceased estate to the Master of the High Court attaching the Original Wills to
them. This will happen in cases whereby we are aware that a more revised copy of the Will exists.
Accountability: Customer Service
• Investigate and resolve telephonic queries that come via the Wills Safe Custody helpline / Action line in an efficient
and professional manner at all times.
• Interact with the Masters Office / Attorneys telephonically in a professional manner to establish the original Will
dates in order to determine whether Absa Trust will be the Executor or not.
Accountability: Compliance to Legislative Requirements
• Complete all compulsory compliance and legislation training within the required time-frames as prescribed by
Absa Risk.
• Update knowledge and understanding of the Wills Act, by self-study.
• Adhere to risk and compliance policies in terms of Environmental Health and Safety, Information Security,
Records Management and Money Laundering, Sanctions etc. Non-adherence to Absa's Policy & Procedures may lead to disciplinary action.
s objectives and ensuring colleague development | Governance: Ensure the fulfilment of all required governance activities, including tracking and reporting | : | :
Education and experience required
Grade 12 or equivalent NQF qualification
• 1 year experience in an administrative role
• 1 year experience in the Fiduciary experience is preferred
Education
Bachelor`s Degrees and Advanced Diplomas: Business, Commerce and Management Studies (Required)Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.
Absa Bank Limited reserves the right not to make an appointment to the post as advertised
