File Builder

Job Purpose:

The B-BBEE File Builder is responsible for collecting, organising, validating, and compiling all required documentation needed for B-BBEE verification engagements. The role ensures that verification files are complete, compliant with SANAS standards, and ready for assessment by Verification Analysts and Technical Signatories.

Key Responsibilities:

Request, collect, and track all necessary documentation from clients in line with the B-BBEE Codes and sector code requirements.

Organise documents into correct scorecard categories (Ownership, Management Control, Skills Development, Enterprise & Supplier Development, SED, etc.).

Validate documents for completeness, accuracy, and alignment with engagement requirements.

Prepare and structure verification files according to SANAS R47-03 guidelines and internal agency templates.

Maintain detailed records of documentation received and outstanding items.

Follow up with clients regarding missing or incomplete documents.

Support Verification Consultants during the pre-verification stage by providing well-structured and indexed files.

Ensure version control and secure handling of all client information.

Assist in preparation of file summaries, source documents lists, and compliance checklists.

Maintain a clean and organised electronic and physical filing system.

Adhere to confidentiality, ethical requirements, and data protection standards.

REQUIREMENTS

Experience:

Experience in the B-BBEE verification or consulting environment – highly advantageous.

At least 1 year of experience in administrative roles involving documentation or compliance work.

Basic understanding of the B-BBEE Codes of Good Practice – essential.