Facilities Projects Specialist

JOB PURPOSE

To provide support in planning, executing, and closing projects. Handling all projects administrative tasks, coordinating project activities from start to end, and ensuring projects run smoothly to deliver a sustainable office environment to the AGSA.

KEY PERFORMANCE AREAS

Strategic Function

• Participate in the implementation of the BSC initiatives within the BU.

Product Management

• Coordinating project activities from start to finish:

• Engaging clients to understand their needs

• Developing concept drawings (Autocad) and analyzing infrastructure conditions and creating visual documentation and submit for review/inputs and to client.

• Adjusting the concepts per customer requirements

• Developing detailed (Autocad) set of construction drawings and submit for review and inputs.

• Presenting drawings and concepts to various stakeholders (such as OHS, ICT, Branding) for review, inputs and approval

• Developing construction and project scope and specifications and submit for review and inputs.

• Develop project plans

• Work with the Administrators in drafting the RFQ and other procurements documents and submit Manager for review and inputs.

• Ensure that the RFQ and other procurement documents are issued – work closely with the Project Administrator.

• Scheduling and facilitating site briefing sessions

• Responding and resolving the bidder's queries and issues.

• Closing procurement processes and coordinating the evaluations

• Preparing recommendation and approval documents

• Negotiate terms and costing.

• Submitting procurement documents to the administration team for purchase orders

• Facilitate contracting processes where necessary

• Coordinating and facilitating site hand over meetings

• Identify and make recommendations for allocation of resources for projects and prepare necessary administrative documents (ensure manpower and resources are adequate)

• Supervise and oversee construction projects according to plans and timelines

• Keep all stakeholders updated - Develop schedule progress reports and update these reports regularly.

• Conduct project snags and quality checks

• Prepare furniture and equipment scope and specifications and procurement documents and run with the process from start to end

• Place furniture and equipment orders

• Receive, inspect and coordinate furniture installations

• Coordinate projects sign off

• Hand over project to clients

• Resolve all client queries

• Provide inputs on project reporting - Ensure the timeous preparation of charts and diagrams as required for reports, indicating planned, actual and forecast pertaining to projects.

• Identify risks and come up with plans to mitigate risks.

• Quality checks all documents and ensures that contractors are paid on time

• Ensure that all project records are kept in order and safe

• Collaborate with teams using digital tools such as drones and photogrammetry for accurate data capture.

• Integrate digital models into comprehensive reports and visual presentations

• Conduct research and ensure that all models used and applied are compatible with industry standards

Stakeholder Management

• Attend to stakeholder or customer requests

• Communicate to clients and keep them updated of progress

People Management

• Manage own development and performance as per the generic competency plan, training plan and individual performance contract.

• Comply with the necessary training regulations, applicable policies and other training initiatives.

• Participate in the BUs transformation, culture, diversity and employment equity initiatives.

Financial Management

• Ensure compliance with AGSA policies and procedures.

• Ensure compliance with internal processes and procedures.

• Manage supply chain processes within scope of work.

• Assist in providing information on payments to suppliers and service providers

Other responsibilities (Applicable to All JD's)

• Perform and/or manage other projects, tasks and assignments delegated by the Manager not stipulated in the role profile description as and when required.

BEHAVIOURAL COMPETENCIES

• Emotional Maturity
• Empowerment
• Diversity and Inclusion
• Integrity
• Authenticity
• Performance Excellence
• Innovation and Continuous Improvement
• Accountability
• Courageous and Ethical Leadership

TECHNICAL COMPETENCIES

• Organisation and Time Management
• Technical skills/Projects software
• Communication skills
• Computer literacy
• Attention to detail
• Multitasking and flexibility
• Problem solving

GENERAL REQUIREMENTS

Formal Education

Minimum qualification

• NQF level 6 qualification in Project Management or related field.

Experience

• 5 years' experience in project coordination role
• Proficiency with modeling software such as Autodesk Revit, AutoCAD, or similar tools - 2D modeling for building infrastructure projects (3D AutoCad modeling will be an added advantage) – Nonnegotiable
• Ability to communicate effectively with a variety of audiences, including clients, colleagues, and senior management.
• Strong attention to detail and accuracy
• Ability to manage multiple projects simultaneously
• Problem solving skills

Applications closing date:
20 November 2025

NOTE: Should you not hear from us within 14 days, please consider your application as unsuccessful.

The AGSA is not responsible for the verification of data provided and shall not be liable for any errors, factual, transcription or otherwise, contained in the information posted. Therefore, ensure that your online application and CV is correct, accurate and up to date. To successfully upload documents, ensure that the document name does not contain any special characters.

This appointment is subject to the preferred candidate obtaining the necessary security clearance, reference checking and competency assessment. We embrace and committed in achieving employment equity within the organisation. Auditor General welcomes applications from all persons with disabilities.