Executive Assistant to Chief Executive Officer

11 hours ago

Brakpan, Gauteng, South Africa Tri-Anagram Full time R400 000 - R1 200 000 per year

Executive Assistant to the CEO

Location:
Brakpan, East Rand

Salary:
Negotiable based on experience and qualifications

About the Role

We are seeking a proactive, highly organised, and detail-oriented Executive Assistant to provide comprehensive support to the CEO of a fast-paced engineering company. This role is ideal for an energetic professional who thrives in a dynamic environment, excels at managing complex schedules, and is eager to contribute to the company's continued growth.

As the Executive Assistant, you will act as the CEO's primary support, managing a broad range of administrative, project, and operational responsibilities. Your ability to multitask, maintain confidentiality, and communicate effectively will be key to ensuring the CEO can focus on strategic priorities.

Key Responsibilities

  • Calendar & Schedule Management

Manage, prioritise, and coordinate the CEO's daily schedule, appointments, and meetings.

Ensure adequate preparation time and seamless schedule flow.

  • Communication & Correspondence

Handle incoming calls, emails, and messages on behalf of the CEO.

Draft professional correspondence and manage communication channels effectively.

  • Document & Information Management

Organise and maintain documents, contracts, and files.

Conduct research and compile information related to business operations and executive needs.

  • Meeting Support

Attend meetings, take minutes, and track action items.

Ensure timely follow-ups and progress updates.

  • General Administration

Assist with quote preparation, tender documentation, and invoice processing in line with company procedures.

  • Project Coordination

Support special projects by coordinating resources, tracking progress, and providing daily updates to the CEO.

  • Financial Administration

Assist with budgeting, expense tracking, and other financial tasks as required.

  • Public Relations & Marketing Support

Manage company social media accounts.

Draft press releases and assist with event coordination.

  • Travel Management

Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Industrial Engineering, or a related field.
  • Minimum 5 years' experience as an Executive Assistant or similar role.
  • Advanced computer proficiency, including Microsoft Office and business communication tools.
  • Exceptional organisational, time-management, and multitasking abilities.
  • Strong written and verbal communication skills.
  • High attention to detail and strong problem-solving capabilities.
  • Ability to adapt and excel in a fast-paced environment.
  • Demonstrated professionalism, discretion, and commitment to confidentiality.

Please email your resume and supporting documents to -

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