Virtual Executive Assistant

About the job

Only open to candidates in South Africa

Be More Than an Assistant. Be a Game Changer.

At Viva, we're not just hiring. We're on a mission to create meaningful career opportunities in Latin America, and now South africa, with a focus on your growth, impact, and well-being.

As an Executive Assistant (EA), you won't just manage calendars and emails. You'll be the right hand, problem-solver and strategic partner to startup executives. From operations to decision-making, you'll take ownership, lead initiatives, and help CEOs move faster.

If you love challenges, thrive in fast-paced environments, and want to make a real impact, this is the perfect role for you.

What You'll Do

Your job is to help CEOs at fast-growing startups be more productive, more efficient, and better equipped to scale. You'll do that by:

• Being a Strategic Partner – Support up to 3 executives. Anticipate needs, solve problems, and keep them focused on what matters most.
• Administrative Support – Manage calendars, emails, meetings, expenses, travel, and team engagement to keep everything running smoothly.
• Operational Support – Support internal projects, reporting, process improvements, and workflow optimization.
• Use Your Voice & Take Initiative – Speak up, offer solutions, and spot problems before they surface.
• Drive Business Impact – Every task you complete and every idea you share helps executives save time, clear roadblocks, and grow their companies.
  

Who We're Looking For

• 2+ years of work experience
• Fluent in English (C1 level) – you're clear, confident, and fast-paced
• Proactive & Solution-Oriented – you anticipate needs and take action without waiting
• Highly Organized & Detail-Oriented – structure and accuracy are your default
• Tech-Savvy & Adaptable – Comfortable with Google Workspace, Slack, Notion, AI tools and more
• Confident & Bold – you take ownership, speak up, and make things happen
  

How We Take Care of You

We're rated 4.9 on Glassdoor and here's why:

• Social Mission Driven:  We create meaningful careers for women in Latin America and support your success at every level, from benefits to culture.
• 100% Remote, 100% Balanced: Fixed schedules, no overtime, weekends off.
• Career Growth: Structured development, feedback, mentorship, and real opportunities to grow.
• Competitive Pay: Raises and bonuses every 6 months, with zero payment headaches. Pay is delivered via Deel.
• Base Activations: Your base pay increases as you hit key milestones, like getting staffed, supporting a CEO, or managing multiple executives.
• Global Health Insurance: Fully covered (medical, dental, vision, and mental health) wherever you are.
• Paid Time Off: Holidays, vacation, sick days, and family care days.
• Family-Friendly Benefits: Paid maternity leave and flexible policies for parents.
• A Team That Feels Like a Team: We're remote, but not distant. Between wellness sessions, trivia, team calls, and Feedback Fridays, you'll feel part of something, not just logged in.
• Monthly Stipends and Perks: Enjoy wellness budgets, co-working space coverage, learning stipends, and quarterly celebration funds.

Ready to Apply?

If you're proactive, confident, and ready to grow, we'd love to hear from you

Even if you don't meet 100% of the qualifications, we encourage you to apply.

Our Hiring Process

1. Apply Online – Just 15 minutes
2. Screening Assessment – Quick skills test
3. Cafe con Viva – 30 minute group interview
4. Skill Assessment – A deep dive into real EA tasks
5. Final Interview –  A 1-1 conversation to see if we're the right fit

Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive.

Important Notice: All Viva communication will come from an email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to We never request payments or personal information from candidates

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