Bid Specialist

2 weeks ago

Johannesburg, Gauteng, South Africa Sandock Austral Defence Full time R1 200 000 - R2 400 000 per year

Tender Identification & Bid Strategy

· Monitor defence and engineering procurement portals and industry networks for new tenders.

· Conduct bid/no-bid assessments based on risk, capability, customer intelligence, and commercial viability.

· Review and analyze RFPs, RFIs, and RFQs to determine project scope and requirements.

· Develop winning strategies aligned with Logidist Group's growth objectives in Defence and Engineering markets.

Bid Planning & Coordination

· Lead proposal planning: timelines, resource allocation, and milestone oversight.

· Coordinate proposal development with engineering, legal, finance, and project management teams.

· Coordinate subject matter experts in Mechanical/Electrical Engineering, Defence systems, Procurement, SHEQ, Finance, Legal, and Supply Chain.

· Facilitate solution design sessions to align technical offerings with client requirements.

Proposal Authoring & Documentation

· Draft and format bid documents, ensuring accuracy and compliance with client specifications.

Produce clear and compelling proposals including:

o   Technical solution descriptions

o   Work breakdown structures & engineering methodologies

o   Maintenance, lifecycle support and logistics plans (ILS)

o   Quality assurance and risk mitigation frameworks

o   Capability and past performance statements

· Maintain a library of proposal templates, case studies, and standard responses.

Compliance & Regulatory Governance

Ensure adherence to:

o   National Treasury procurement standards (PFMA/MFMA)

o   Defence procurement policies and Armscor/SANDF requirements

o   Export controls and restricted equipment classifications

o   ISO 9001, and industry-specific engineering standards

o   BBBEE scoring elements relevant to defence participation

Maintain confidentiality and security protocols on sensitive projects.

Commercial Structuring & Partner Management

· Develop pricing structures with Finance and Engineering Costing teams.

· Conduct competitor pricing and risk-adjusted margin modelling.

· Engage OEMs, subcontractors and strategic partners for joint venture proposals.

· Manage NDAs, teaming agreements, and supplier compliance documentation.

Client & Stakeholder Interface

· Support engagement with procurement authorities, defence program managers, and technical evaluation committees.

· Participate in bid clarification meetings and technical presentations.

· Track bid timelines and ensure timely submission of all materials.

· Conduct post-bid reviews to assess performance and identify areas for improvement.

Qualifications & Experience

· Degree in Supply Chain/Logistics, Business, or related field.

· –5 years' experience in complex bids in Engineering and/or Defence sectors.

· Knowledge of public and private sector contracting frameworks, lifecycle support, and engineering project delivery.

· APMP certification advantageous.

· Eligible for Defence security clearance.

Technical & Behavioural Competencies

· Advanced proposal writing and editing

· Strong project management and coordination skills

· Financial literacy (pricing, cash flow, risk provisions)

· High accuracy under pressure and strict deadlines

· Negotiation and stakeholder management capability

· Proficiency in MS Office Suite, Adobe, CRM and bid management tools

· Ethical judgement and confidentiality commitment

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