Creditors Account Payable Clerk

Role Description

This is a full-time on-site role for a Creditors Account Payable Clerk located in Cape Town. The Creditors Account Payable Clerk will be responsible for processing and verifying invoices, maintaining accounting records, managing creditor accounts, and ensuring timely payments. The role involves coordinating with various departments and vendors, reconciling statements, and preparing financial reports. Attention to detail and effective communication are critical for this role.

Position: Creditors / Accounts Payable Clerk

Location: Cape Town Head Office

Job Type: Permanent

Salary: R25 000 per month (TCTC)

Submit your CV to:

Closing Date: 19 December 2025

Job Purpose

To manage the full creditors/accounts payable function for the company by ensuring accurate processing of supplier invoices, credit notes, reconciliations and payments. The role also supports month-end and year-end processes, maintains supplier relationships and ensures compliance with internal financial controls and SARS requirements.

Key Responsibilities (including but not limited to):

• Create, update and maintain supplier accounts on the ERP/financial system.
• Capture supplier invoices and credit notes accurately and promptly with correct supporting documentation and references.
• Verify supplier invoices against GRNs and investigate any discrepancies.
• Submit new supplier details to Financial Manager for verification before Managing Director approval.
• Apply and track supplier discounts in accordance with agreed terms.
• Prepare payment schedules and load supplier payments on the banking system timeously.
• Perform full monthly supplier reconciliations and prepare age analysis of overdue accounts.
• Send remittance advices and follow up on outstanding invoices or credit notes.
• Verify supplier banking details before processing payments.
• Process journals for stock issued to staff and stores, transport expenses and other entries as required.
• Prepare and reconcile subcontractor accounts and monthly branch purchases.
• Manage petty cash and supporting documentation.
• Generate stock reports and support stock reconciliations; flag discrepancies to Finance and Stores Managers.
• Ensure SARS compliant tax invoicing for accurate VAT claims.
• Maintain updated B-BBEE certificates and supplier documentation.
• Support month-end and year-end closing processes, reports and schedules.
• Assist with audit, compliance, budgets and finance-related tasks as required.
• Maintain accurate and organized filing systems for all creditor and financial documentation.
• Communicate professionally with suppliers and internal departments.
• Assist with switchboard calls on an ad-hoc basis.
• Support implementation of new financial processes and procedures.
• Adhere to all company policies, financial controls and code of ethics.

Minimum Requirements

• Post-matric qualification or Diploma in Finance / Accounting / Cost & Management Accounting (essential)
• Minimum 3–5 years' experience in a creditors/accounts payable environment
• Strong experience in Microsoft Excel (VLOOKUP and formulas essential – candidates will be assessed)
• Experience using ERP or financial systems (e.g. Acumatica, Syspro, Sage, Pastel, Evolution, Sage 300)
• Proven knowledge of creditors/finance function including invoice processing, reconciliation and journals
• Experience with high-volume processing and multiple branches (essential)
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work independently under pressure and meet deadlines
• Reliable transport and willingness to assist with operational needs

Please Note

• Only candidates who meet the above requirements will be considered.
• If you do not receive a response within 7 days of submitting your application, please consider your application unsuccessful.