Bookkeeper

Role Description

This is a full-time on-site role for a Bookkeeper at our client site outside Burgersfort. The Bookkeeper will be responsible for maintaining accurate financial records, preparing financial statements, and managing bookkeeping tasks (Ideally a CIMA candidate). This includes recording transactions, processing journal entries, balancing accounts, managing Accounts Payable and Accounts Receivable, and assisting with month-end packs. The role requires meticulous attention to detail and effective communication with internal and external stakeholders.

Due to our current size, the role will also include day-to-day operational controls, procedure design and documentation, implementation support for new systems, basic data capture/analysis, and periodic driving to suppliers for quotes/collections.

Role Purpose

Keep clean, timely books and help the operation run tighter. You'll own day-to-day bookkeeping (cashbooks, AP/AR, journals, reconciliations, VAT packs, Payroll, month-end support) and spend part of your week in the operation (monitoring controls, capturing/cleaning data, basic analysis, assisting with procedures, and driving to suppliers when needed).

Key Outcomes (first 3–6 months)

• Month-end ready by workday 5 with zero unreconciled items.
• AP/AR ageing Weekly cash-flow forecast with actual-vs-forecast variance VAT, EMP201/501 packs prepared accurately and on time.
• Fit-for-purpose ops controls (Co-designed with MD): simple checklists, logs, and SOPs live on site; data capture turnaround

Core Responsibilities

• Bookkeeping: Cashbook posting bank recons; supplier invoice matching GRN checks; AP/AR processing and statements; petty cash; journals accruals; fixed-asset register updates; trial balance integrity; assist external accountants with management accounts and year-end.
• Compliance returns: Source files for VAT/EMP; support payroll inputs (hours, allowances); maintain document trails for audit.
• Operational support: Capture production/maintenance/admin data; compile daily/weekly KPIs; spot variances/leaks; help draft/update SOPs simple checklists; support roll-out of new tools (e.g., forms, trackers).
• Supplier site logistics: Drive to local suppliers for quotes/collections; keep proof-of-delivery and invoice chains tight; maintain supplier list and terms.
• Stakeholder communication: Work closely with site leads, buyer/foreman, and external accountants; keep communication clear and proactive.

Experience Skills

• Diploma or Degree in Accounting/Finance (CIMA preferred).
• Approximately 5 years' solid bookkeeping experience (hands-on AP/AR, cashbooks, recons, journals, VAT packs, month-end support).
• Proficiency in Sage/Pastel, QuickBooks, Netsuite, or Xero and Excel (lookups, pivots); Power BI exposure advantageous.
• Strong knowledge of accounting and journal processing; able to prepare clean audit trails.
• Ability to build neat, auditable files and simple dashboards from messy operational data.
• Valid SA driver's licence and own reliable vehicle for commuting to work.

Attributes

• Hands-on, high ownership; notices issues early and closes loops fast.
• Calm under pressure; willing to "do what's needed" beyond the ledger.
• Clear, professional communicator with suppliers and site teams.Practical, safety-conscious, and organised on the road and on site.
• Works collaboratively with clients, team members, and suppliers; able to deal productively with conflict.

Working Pattern Tools

• Monday–Friday on site; occasional Saturdays during stock-take or deadlines.
• Laptop provided
• Monthly fixed travel allowance
• Start: ASAP