Property Administrator

Key Responsibilities:

1. Lease Administration

• Draft, review, and maintain lease agreements
• Track lease renewals and expiries
• Ensure accurate record-keeping of all lease-related documentation and correspondence.

2. Tenant Relations

• tenant queries, complaints, and requests.
• communication between tenants, landlords, and service providers.

3. Municipal Account Management

• Manage and reconcile municipal utility accounts
• Verify billing accuracy and resolve discrepancies with municipalities.

4. Quotations and Maintenance Coordination

• Source and compare quotations from service providers for repairs, maintenance, and other property-related services.
• Prepare recommendation summaries for approval.
• Ensure timely completion and quality of approved works.

5. Insurance Administration

• Receive and review insurance inspection reports and compliance requirements.
• Liaise with tenants, contractors, and service providers to address identified issues
• Coordinate the rectification of all insurance-related findings within the required timeframes.
• Obtain and compile supporting documentation such as Certificates of Compliance (CoCs), photographs, and completion confirmations for submission to insurers.
• Maintain accurate records of all insurance correspondence, actions taken, and compliance evidence

6. Payment Reconciliation and Submission

• Reconcile weekly payments, invoices, and supporting documentation for approval.
• Maintain an organised record of payments made and pending.

Job Types: Full-time, Permanent

Education:

• Diploma (Required)

Experience:

• Property Administration: 3 years (Required)

Language:

• English and Afrikaans (Required)

Work Location: In person