Pallet Administrator

Supply Chain

Accountable for operation of own work area or as a member of a team, as well as for quality, standards and outputs within defined work routines and policies.

Job Purpose

To ensure accurate and timeous processing of all pallet movements within a structured administrative framework in the distribution environment.

Key Accountabilities and Outputs

Pallet Administration, Maintenance and Reporting

Check all CHEP pallet documentation and process movements daily

Outsanding pallets communicated to Service Providers and Customers

Monitoring and reconciliation of all pallet movements

Feedback on weekly pallet population and movements

Maintain open communication channels with Sales, Finance, Manufacturing and Distribution.

Engage with Suppliers and External Transporter providers to ensure correct submission and processing of pallet documentation

Ensure adherence to site safety standards (Safety, Health and Environmental) in line with the OSH Act.

Ensure compliance to all relevant legislation and support a safe environment for TBCs Employees, Contractors and Visitors.

Adherence to Food Safety Requirements

Commitment to The Beverage Companys Food Safety policy and its objectives

Ability to understand and implement all food safety requirements

Adherence to and the enforcement of Food Safety Policies, SOPs and PRPs

Compliance with PPE requirements including jewellery policy

Compliance with personal hygiene requirements in accordance with the organisations code of practice

Active engagement in all training including competency testing

Regular practice of hand washing and sanitising

Prevention of cross-contamination of products no allergens allowed in the manufacturing facility

Responsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnel

Reporting of any illness or communicable disease before the commencement of shift

Compliance with all legal, regulatory and customer requirements

Enforce GMPs and conduct themselves in a manner conducive with food safety practices

Maintain high standards of housekeeping and hygiene of equipment, facilities and work environment

Informed and vigilant on food defense and food fraud risks

Promote, encourage and continuously grow the organisations food safety culture

Maintain zero compromise on product quality and safety

Collaborate with internal food safety team to realise the organisations goals of retaining GFSI certification and continuous improvement

Qualifications and Experience

Grade 12 / Matric / NQF level 4 (Essential)

Upto 1 year experience (Operational Execution) FMCG, Distribution Environment

MS Excel; MS Word; SAP; E Mail; MS PowerPoint

Key Qualities

Communication

Routine communication in connection with instructions, requests or normal work tasks

Problem Solving

Proactive identification of problems that are concrete and procedural, troubleshoot and apply solutions in line with guidelines provided or escalate more complex problems to superiors, providing information required to solve problems.

Relationships Maintained

Others in own work area

Behavioural Competencies

Planning and Organising

Manages time effectively, ensuring effective completion of tasks under stressful deadlines.

Able to prioritise activities and resources, ensuring that results are achieved effectively.

Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.

Verbal Communication

Able to communicate verbally in a logical manner.

Takes the intended audience into account when communicating verbal information.

Makes use of appropriate business language in verbal communication.

Includes all relevant information in verbal arguments.

Demonstrates proficiency of language in verbal communication.

Interprets complex information to expresses own viewpoint in verbal communication.

Concludes verbal arguments by making reference to relevant facts

Continuous Improvement

Increases performance expectations when success has been achieved

Seeks out sources of information, including trade associations, best practice companies, customers, peers, subordinates, etc.

Finds ways to fast-adapt improvement ideas to work processes

Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Analytical Thinking

Able to take a complex task and breaking it down into manageable parts in a logical, detailed way.

Thinks of multiple explanations or alternatives to a problem

Able to identify the information needed to solve a problem effectively

Performs tasks accurately and thoroughly, making adjustments to ensure needs are met

Considers business priorities when making decisions or analysing the costs and benefits of various alternative solutions.

Decision Making

Organises information to make it easier to analyse or see trends.

Anticipates consequences and formulates alternatives.

Establishes clear decision criteria for making informed choices.

Seeks relevant information to better understand situations and problems.

Conducts appropriate analysis; neither makes snap decisions or over-analyses.

Sees relationships between various facts, figures or other information.