Registry Officer

Eduvos is looking to employ a Registry Officer on a permanent basis at any of our National campuses in Gauteng.

Type of role:

Permanent

Purpose of the role:

To provide administrative support within the Office of the Registrar and serve as point of contact support services for the Office.

• Bachelor's Degree (or a combination work experience and other qualifications)
• At least three years' experience in a Higher Education, with preferred experience in Governance and Compliance, with a coordination function, requiring interacting with multiple stakeholders

Records Management:

• Ensure Registry documents are uploaded to the relevant repository, giving particular attention to version management and file structures.
• Manage and update the Policy Register, alerting Registrar to upcoming Policy review cycles.
• Ensuring integrity and appropriate accessibility of Registry's document Repository.
• Update and correct records as required.
• Carry out archiving and disposal activities following retention policies.
• Conduct periodic audits to ensure record accuracy and completeness

Conduit to Accreditation & QA (A&QA) department:

• Share Registry specific evidence folders with the Accreditation & QA dept, as requested.
• Prepare, collate and record evidence folders, as required by the A&QA dept, as guided by the Registrar.
• Track evidence submissions from the NM portfolios within Registry.
• Maintain correspondence registers and tracking logs.

Administrative Support & Secretariat Assistance:

• Provide all round administrative support as required by the Registrar
• Draft and collate select reports/communication, with the guidance of the Registrar.
• Source required information, dependent on need, from various stakeholders.
• Track Registry decisions and implementation
• Provide support to Registry NM, as and when requested

Functional Competencies:

• Computer Literacy
• Proficiency in Microsoft Office suite
• Very detail orientated; an eye for accuracy is a key requirement

Behavioural Competencies:

• Initiative and responsibility
• Constructive teamwork – strong interpersonal relationships
• Effective communication (verbal and written)
• Analysis and judgment / problem solving
• Systematic approach (planning and organising)
• Execution – highly detail orientate