grants coordinator

DepartmentUniversity of Venda -> Vice Chancellor and Principal -> Corporate Services -> GRANTS MANAGEMENTJob TitleGRANTS COORDINATORPost LevelGrade 9Job TypeSupport - Donor FundedClosing Date14/11/2025Job RequirementsThe incumbent will be responsible for coordinating the accurate administration of assigned grants and ensuring adherence to grant guidelines, university policies, and procedures.RequirementsA National Diploma or Bachelor's degree in Project Management, Business Administration, or related fields with a minimum of four or three years of relevant experience, respectively.Demonstrated experience in grants, programme, or project management.Experience in budgeting, financial monitoring, and reporting.Strong understanding of project management methodologies and financial principles.Proficiency in MS Office applications.Knowledge of the ITS system will be an added advantage.DutiesCoordinate grant-funded projects, ensuring alignment with institutional goals, funder requirements, and University policies.Support preparation, collation, and submission of proposals, plans, and reports, ensuring accuracy, compliance, and strategic alignment.Monitor all cost centres, track expenditures, and ensure adherence to approved budgets.Monitor project performance and deliverables against approved plans, SOPs, and timelines.Coordinate change requests, administrative processes, and risk mitigation, escalating issues as needed.Maintain and secure documentation for reporting, audits, and compliance.Assist in reviewing and improving internal processes, resources, and systems to enhance grant administration efficiency.Provide guidance on DHET SOPs, compliance standards, and institutional procedures for consistent application.Serve as central liaison for stakeholders and participate in committees as required.Facilitate meetings and workshops as appropriate.Contribute to departmental strategic and operational planning and perform ad-hoc duties.CompetenciesGood communication skills- both verbal and written.Demonstrated ability to engage with diverse stakeholders.Planning and organisation skills.Ability to develop and produce grants and other proposals.Knowledge of budgeting and fiscal management principles and procedures.Ability to interpret data and information to generate reports.Ability to make administrative/procedural decisions and judgments.Ability to pay attention to detail.Ability to multi-task and prioritise.Analytical and problem-solving skills