Coordinator: Projects

Position Reports to:   Stream Lead: Programme Planning (EPMO) 

Division: Strategy Enablement & Modernisation: EPMO

Location: Head Office Pretoria

Advert Closing Date:  16 January 2026

About the Position

An exciting 2-year contract opportunity exists for two (2x) detail-oriented Project Coordinators (Planning) to join the SARS EPMO's Programme Planning office. These roles are essential to the accuracy, integrity, and discipline of SARS' enterprise programme and project planning process.

The Project Coordinators support the collation, administration, documentation, and basic analysis of planning inputs from delivery stakeholders across Technology, Modernisation, Data, EPMO, and business units. They ensure planning artefacts are up to date, version-controlled, accurately captured, and prepared for governance cycles.

This role suits organised individuals who are meticulous, proactive, and able to manage multiple planning inputs simultaneously.

Job Purpose

To coordinate, and support Project Managers with the execution of tasks according to agreed project delivery plans by drafting and maintaining  project documentation and administrative correspondence and executing PFMA processes associated with Project budgets and related expenditure, in order to meet customer expectations.

Education and Experience

Minimum Qualification & Experience Required

National Diploma / Advanced Certificate (NQF 6) in Management/Information Technology AND 2-3 years' experience in a project management environment, of which 1-2 years at knowledge worker level.

ALTERNATIVE #

Senior Certificate (NQF 4) AND 5 years project administration/coordination in a project management environment of which 1-2 years at knowledge worker level.

Minimum Functional Requirements

• Understanding of project management principles and planning fundamentals.
• Strong administrative and coordination skills.
• Ability to work with office automation and planning tools (Word, PowerPoint, Excel, SharePoint, MS Project preferred).

Job Outputs:

Process

• Ensure correspondence and information received from external and internal sources is verified and receive the necessary attention.
• Monitor and report on progress, relevant issues and risks impacting deliverables and take corrective action where necessary.
• Coordinate implementation of plans and initiatives in area of accountability.
• Prepare records of project activities and ensure the timely processing and delivery of required materials.
• Apply the PMO methodologies for projects ensuring that inputs and deliverables are timeous and up to specified standards.
• Develop a short-term delivery plan, and plan unit's activities to ensure that agreed standards and objectives are met.
• Build and maintain relationships with clients and internal and external stakeholders that promote integrated service delivery.
• Coordinate and assist with the implementation of the project, ensuring delivery of all documentation within the scope of the project.
• Assist with detailed project plans, schedules, and budgets.
• Ensure that all project information is correctly saved on the electronic project management repository according to Project Management Methodology.
• Execute process and procedural change, implement the change, and provide guidelines and support related to new requirements as a result of the change.
• Use practical and applied knowledge and situational judgement to consider policy implications and to arrive at decisions / conclusions.
• Correctly apply applicable legislation, including amongst other policies, procedures, and SOPs in the delivery of work outputs.
• Accumulate information and provide reports with recommendations applicable to area of specialisation.
• Apply practical and applied knowledge and act authoritatively on methods, systems, and procedures to identify trends and potential risks.
• Communication of situational interpretation and judgement of work outputs and queries in area of specialisation.
• Effectively plan and schedule own activities to continuously improve quality and service delivery in area of specialisation.
• Organise and coordinate planning workshops, reviews, governance meetings, and maintain the master planning calendar. 
• Provide comprehensive planning meeting logistics, including minute-taking, action tracking, and follow-up support. 
• Capture, verify, and manage planning data in templates and central tools, ensuring version control and an auditable repository of artefacts. 
• Prepare draft reports, timelines, summaries, and planning packs, and maintain standardised planning templates and frameworks. 
• Assist project teams and managers in compiling planning outputs, communicate requirements and deadlines, and serve as first-line support for planning queries. 
• Maintain and update planning libraries, repositories, and document stores, ensuring accuracy and accessibility of planning tools and artefacts.

Governance

• Comply to set governance and compliance procedures and processes related to an area of specialisation and continuously identify and escalate risks.
• Ensure all planning-related documentation and updates meet governance quality standards, and support the preparation and follow-up of governance meeting materials. 

People

• Develop and maintain productive working relationships with peers and team members to achieve predefined objectives.

Finance

• Adhere to organisational policies and procedures to ensure cost effectiveness and reduction of financial costs.
• Support alignment between planning timelines and financial cycles by ensuring updated planning artefacts are available to Finance when required.

Client

• Participate in relevant customer / stakeholder forums.
• Ensure own understanding and adherence to customer service delivery and provide specialist support to meet or exceed customer expectations.
• Contribute to a culture of service excellence, which builds positive relationships and provides opportunity for feedback and exceptional service.
• Support business stakeholders with planning documentation, ensuring their inputs are correctly reflected in enterprise planning processes.

Behavioural competencies

• Fairness and Transparency
• Analytical Thinking
• Accountability
• Conceptual Ability
• Honesty and Integrity
• Trust
• Respect
• Honesty and Integrity
• Problem Solving and Analysis
• Stakeholder Engagement and Management
• Attention to Detail
• Commitment to Continuous Learning
• Organisational Awareness
• Building Sustainability

Technical competencies

• Functional Policies and Procedures
• Reporting
• Business Knowledge
• Efficiency improvement
• Written Communication
• Verbal Communication
• Programme / Project Administration Skills – with emphasis on planning, sequencing and integration
• Conflict Resolution

Compliance Competency

• GOC Confidential

Employment Equity

The Employment Equity policy of SARS will be considered as part of the recruitment and selection process and Persons with Disabilities are encouraged to apply. Successful candidates will be required to undertake an oath of secrecy, pre-employment screening, case study, pre-assessment, psychometric assessment and or vetting, and a declaration of private interest. The appointment is also subject to appropriate reference(s) and security clearance where applicable.