Creditors Clerk

6 days ago

Cape Town, Western Cape, South Africa Lesaka Technologies Full time

A vacancy exists for a Creditors Clerk within Kazang Connect

Job Purpose

  • To ensure accurate and timely processing of supplier invoices, payments, and reconciliations, maintaining compliance with company policies and supporting the finance team in achieving operational efficiency.

Responsibilities of the role include:

  • Capturing creditors invoices on a weekly basis
  • Reconciling company records to creditors statements - creditors reconciliations
  • Preparing & sending out remittance advice
  • Prepare & submit creditor payments when due & on time
  • Complete month end creditors recons for sign off by the Assistant Accountant
  • Query resolution - address supplier queries
  • Loading daily payments each morning & afternoon onto banking system
  • Sending proof of payments to suppliers
  • Preparation of invoices for monthly Agent commission
  • Payment of monthly Agent commission
  • Onboarding & vetting of all new Agents
  • Ensuring that the creditors age analysis is reviewed monthly
  • Processing of pro-forma invoices for vendors
  • Adding of new beneficiaries onto the banking system
  • Ensuring invoices are properly authorized in accordance with levels of authority
  • Intercompany invoicing (processing and generating)
  • Request missing invoices and supplier statements where required
  • Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
  • Prepare supporting documents and verifications for onboarding of new suppliers
  • Reports to: Senior Financial Accountant

Key Responsibilities

Invoice & Payment Processing

  • Capture supplier invoices accurately and timeously on the accounting system.
  • Verify invoice details against purchase orders and authorization levels.
  • Prepare and process weekly and monthly creditor payments in line with due dates.
  • Load daily payments onto the banking system and ensure correct beneficiary details.

Reconciliations & Reporting

  • Perform monthly creditors reconciliations and resolve discrepancies promptly.
  • Review and maintain creditors age analysis, ensuring accuracy and completeness.
  • Prepare month-end reports for review and sign-off by the Assistant Accountant.

Supplier & Agent Management

  • Address and resolve supplier queries efficiently.
  • Request missing invoices and statements where required.
  • Onboard and vet new suppliers and agents, ensuring compliance with company requirements.
  • Prepare supporting documentation for supplier onboarding and verification.

Compliance & Controls

  • Ensure invoices are properly authorized according to company approval matrix.
  • Maintain accurate records for audit and compliance purposes.
  • Process credit notes and refunds, ensuring correct allocation and payment.

Additional Duties

  • Prepare and process monthly agent commission invoices and payments.
  • Handle intercompany invoicing and reconciliations.
  • Add new beneficiaries to the banking system securely.

In order to be considered for the position, the following requirements must be met:

  • Grade 12 (Matric) essential; Finance-related qualification advantageous.
  • Minimum 3 years' experience in a Creditors role.
  • Proficiency in Sage Evolution (or similar accounting software).
  • Advanced Excel skills (pivot tables, VLOOKUP, formulas)
  • Strong analytical and problem-solving ability

Behavioural Competencies Required:

  • Deadline-driven and highly organised.
  • Ability to work under pressure in a fast-paced environment.
  • Strong attention to detail and accuracy.
  • Team player with excellent communication skills.
  • Flexible and adaptable to changing priorities.

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