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Debtors & Finance Clerk

2 weeks ago

Stellenbosch, Western Cape, South Africa Boschendal Farm Full time R250 000 - R400 000 per year

Work Amidst Nature in the Heart of the Winelands

Imagine starting your day with the sunrise over lush vineyards and the tranquillity of farm life. At Boschendal, the surroundings are not just a backdrop; they're integral to our work and our inspiration. Nestled in the heart of South Africa's golden triangle of wine country, our farm offers a unique escape from the hustle of city life. A Typical Day at Boschendal: Experience a different pace and setting of work life. Whether it's walking among the vineyards, engaging with guests, or collaborating on a new project, every day here is a blend of meaningful work and the beauty of the natural landscape.

OUR PURPOSE: Regenerating our Future & Soil

At Boschendal, our purpose is clear: to nurture the land, inspire our people, and strengthen our community. Guided by core values, we strive to offer something truly meaningful, from our regenerative practices to our dedication to artisanal craftsmanship.

Debtors & Finance Clerk

You will support the finance department by performing a variety of accounting and administrative tasks, focusing on bookkeeping and recording of financial transactions. The role includes the management of the debtors and receipts function, with specific focus on reconciliations, completeness, accuracy and existence of transactions.

KEY DUTIES AND RESPONSIBILITIES INCLUDES BUT ARE NOT LIMITED TO:

Cash and cash equivalents:

  • Capturing of the bank transactions on a weekly basis.
  • Weekly and monthly reconciliation of the Nedbank bank accounts (Trade accounts, credit cards).
  • Monthly reconciliation of credit card accounts.
  • Notifying management of cash transactions taking place, and initiating the deposit of cash to the Boschendal bank account.

Accounts receivable/Trade debtors:

  • Ensure on time invoicing of trade debtors, intercompany debtors, travel agents and 30 day accounts.
  • Sending of debtor statements monthly and ad hoc as needed.
  • Following up on outstanding trade debtor amounts on a weekly basis.
  • Initiating conversation on outstanding debtors on PMS and identifying long outstanding debtors on the PMS system.
  • Regular update to Head of Finance on long outstanding debtors, and advise immediately when a debtor has run over their payment terms.
  • Liaising with HOF on creating new debtors, negotiating debtor terms, sending, receiving and storing of debtor credit applications.
  • Reconciling debtors between MEWS system and Business central system and ensuring that debtor's list on Business Central is complete.
  • Ad hoc calculation and recording of bad debt as needed.
  • Assisting Senior accountant with annual calculation of provision for bad debt.
  • Request remittances from debtors as needed to ensure correct allocation of receipts.
  • Allocation and close-off of receipts to invoices against debtors on BC after funds have been received.
  • Ad hoc calculation and recording of interest on debtor accounts.
  • Send updated (receipts and invoices captured) debtors age analysis to Head of finance for the previous month by the 7
    th
    of the following month.

General:

  • Monthly distribution of house accounts to relevant departments, ensuring correct allocation and approval of all transactions.
  • Ensure the integrity of the accounting records in terms of existence and occurrence, completeness, accuracy, cutoff, classification, presentation and disclosure, rights and obligations.
  • Ensure an open channel of communication to the head of finance and other team members on issues arising.
  • Prepare journal entries for approval and load supporting documentation.
  • Ensure compliance with organisational guidelines and procedures.
  • Updating the financial database, ERP, PMS, POS as needed.
  • Assist Head of Finance with debtor and receipt queries as needed.
  • Ad hoc tasks as required by head of finance, senior accountant or any other member of the executive leadership team.

Minimum Requirements:

  • 3-5 years of experience in a similar role
  • Accounting qualification
  • Proficiency in accounting software, ERP, Microsoft Excel.
  • Experience in PMS and POS system beneficial.
  • Sound understanding of accounting terms, accounting principles, accounting treatments and risks.

Closing date
: 25 November 2025

Application process: Please email your updated CV to