Chief Registry Clerk

Reference: EWC CC 08/2025

Campus: Corporate Centre

Closing Date: 09 January 2026 at 11:00

Minimum Salary: R – R per Annum plus Benefits (Salary Level 7).

• Matric Certificate/Grade 12 or equivalent;
• Recognized National Diploma/Degree in Archive and Records Management/Business Administration or equivalent (NQF level 6/7);
• With 1-2 years' experience in Registry and Human Resource;
• Drivers licence and knowledge of ITS and PERSAL will be an added advantage.

• Computer literacy;
• Team work.

Supervise and render an effective filing and record management service:

• Opening and closing files according to record classification system;
• Filing/storage, tracing (electronically and manually) and retrieval of documents and files;
• Safe keep all Human Resource Records;
• Update personnel files;
• Provide records as and when required for auditing purposes;
• Dispose files in terms of the applicable legislations and approved College policy.

Assist in recruitment and selection to the college:

• Process applications, handle responses and shortlisting processes;
• Prepare for interviews (arrangements of interviews such as dates, venues, and invitations);
• Develop and update recruitment database;
• Ensure that HRIS (Human Resource Information System) is accurate and updated.

Assist in conditions of services and remuneration of employees:

• Maintain staff files;
• Submit reports to management as required so that they are informed of HR related matters and take informed decisions;
• Process payroll for all employees and deal with all administration and queries relating to the Pension Fund;
• Process Pension, Housing Allowance and Long Service benefits, etc.;
• Supervise and guide staff;
• Manage the development and performance of other staff;
• Manage the performance agreement of the staff.

Applicants are to complete and submit a NEW Z83 effective from 01 January 2021 (those who use old Z83 form will be disqualified) obtainable from this website when you click on the button below, and at any Public Service Department.

The form must be accompanied by:

• A comprehensive CV with three (3) contactable references with email addresses;
• Original Certified copies of qualifications (Evaluated by DHET & SAQA if foreign);
• Original certified copy of identity document;
• Original certified copy of valid driver's license.

Applications should be hand delivered to: Ekurhuleni West TVET College, Corporate Centre, Cnr Flag and Rose Innes Roads, Germiston.

Please mark the application with the correct post title and reference number. Closing date 09 January 2026 @ 11:00.

Applications received after the closing date will not be accepted.

Should you not receive any response from us within 60 days after the closing date, please consider your application as unsuccessful. The College reserves the right to withdraw any position at any time.

Communication will only be entered into with short-listed candidates and the successful applicants.

Kindly contact the Human Resource Department - Ms MD Phaka/MM Masela (Human Resource Clerks

• Comprehensive CV
• Certified copies of qualifications
• Certified copy of ID
• Reference letters

• Use the reference number as subject
• Submit before closing date
• Include all required documents
• Follow format guidelines

• Late applications not accepted
• Only shortlisted candidates contacted
• Criminal record check required
• Qualifications verification done