HVAC Maintenance planner

Role :HVAC Maintenance Planner

Heating, Ventilation, and Air Conditioning

HVAC Technician

Location : Northern Cape

Primary Purpose of the Job:

The primary purpose of the HVAC Maintenance Planner is to plan, coordinate, and optimize

preventive, predictive, and corrective maintenance activities for HVAC systems—including air-

conditioning units, chillers/freezers, boilers, pumps, compressors, and ventilation equipment. The role

ensures maximum equipment reliability, regulatory compliance, and efficient use of resources by

developing maintenance schedules, preparing work orders, coordinating with technicians and

contractors, and maintaining accurate documentation and asset records.

Key Performance Area (KPA's):

• Plan, schedule, and coordinate maintenance activities for HVAC systems such as air-conditioning

units, chillers/freezers, boilers, pumps, and compressors.

• Review diagnostic reports and technician findings to identify recurring issues and develop

corrective maintenance strategies.

• Organize and oversee routine inspections, preventive maintenance tasks, and call-outs to ensure

optimal system performance and energy efficiency.

• Provide technical guidance to technicians, clients, and facility managers on HVAC operations,

maintenance best practices, and system improvements.

• Maintain detailed and accurate maintenance records—including work orders, service histories,

repair logs, and installation documentation—to support billing accuracy and inventory

management.

• Manage spare parts and materials inventory, ensuring availability of required components and

coordinating procurement when necessary.

• Utilize Computerized Maintenance Management Systems (CMMS) to plan, assign, track, and

report on maintenance activities.

• Monitor equipment performance trends, identify potential risks, and recommend improvements to

extend equipment life and reduce downtime.

• Coordinate shutdowns, safety permits, risk assessments, and resource allocation for planned

maintenance activities.

• Ensure all maintenance activities comply with safety standards, regulatory requirements, and

industry best practices.

Qualifications and Experience

• Diploma or Certificate in HVAC Technology, Mechanical Engineering, Refrigeration, or related

field.

• Previous hands-on experience working with HVAC systems, including air-conditioning units,

freezers/chillers, and refrigeration systems.

• Strong understanding of refrigeration principles, HVAC system components, and electrical

schematics.

• Experience with preventive maintenance planning and scheduling.

Skills

• Strong understanding of mechanical, electrical, and refrigeration systems, along with the ability to

read and interpret technical manuals and schematics

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