PMO Analyst

If you enjoy working with data, spotting patterns, and helping teams stay organised and on track, this role will put those strengths to good use.

As a PMO Analyst, you'll play a key role in keeping projects running smoothly by helping the Project Management Office turn data into useful insights such as tracking progress, highlighting risks, and supporting decisions that keep projects moving in the right direction.

You'll work closely with project managers, service delivery managers, team leads, account managers, the legal technology team and other business stakeholders, helping them see what's working well and where adjustments are needed.

This role blends structure and curiosity: one day you might be building a report or dashboard, the next refining a process or exploring how AI and new tools can make our work smarter.

If you're detail-minded, data savvy, tech-curious, and enjoy bringing order to complexity, this is a great place to build your data analyst and consulting career and make a visible impact from day one.

Cognia seamlessly extends corporates, banks and law firms' legal capability to deliver sustainable outcomes. Our goal is to connect the legal sector, moving it from a siloed approach to integrated partnerships. We help in-house legal teams by bringing simplicity to complex matters and replacing broken procedures with efficient processes.

Cognia is a Chambers-ranked law company which integrates how legal services are provided so our team, partners, clients and communities thrive together with people at the heart of what we do. We encourage our people to bring their whole self to work and focus on enabling them to realise their full potential.

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Responsibilities will include, but is not limited to:

• Clean, collect, and analyse project performance data (budget, schedule, scope, resources, risks, etc.) to support portfolio management and reporting.
• Partner with Project Managers and stakeholders to ensure data consistency and integrity across systems
• Monitor, update and track key project metrics progress, risks, issues, and financials, against agreed baselines to support timely reporting and decision-making for internal and BAU projects.
• Support improvements to PMO processes and tools, including opportunities for automation efficiency
• Prepare and maintain various daily, weekly and monthly PMO-related reports.
• Assist in identifying trends, variances, and improvement opportunities within project portfolios, flag and recommend corrective actions to PMO Lead or Project manager.
• Monitor and report on project data to highlight inconsistencies and gaps.
• Support month-end data activities and ensure reports are completed accurately and on time for the business stakeholders.

• Assisting colleagues in following activities:

• Supporting business and team leads in effective project setup, monitoring & closure;

• Generating regular and ad-hoc reports for the business;
• Promptly responding to requests  from stakeholders;

• Tertiary qualification in Project Management, Business or a related field.
• Project Management Certification advantageous.
• 1-3 years of experience in data analysis, reporting, or supporting PMO/project management activities within a professional or corporate environment.
• Strong analytical skills and confidence working with data to produce insights and reports.
• Strong skills in MS Office (Especially Excel, PowerPoint and Word), experience with reporting dashboards or data visualisation tools (e.g. Power BI), and a working knowledge of AI is advantageous.
• Genuine interest in technology and curiosity about how digital tools, automation, and AI can improve ways of working. Comfortable exploring new systems and using technology to enhance efficiency and accuracy.
• Detail and quality-oriented, organised and analytical with strong data management skills.
• Ability to work independently and collaboratively within a team.
• Strong time-management skills and organisational skills, with the ability to manage multiple priorities.
• Familiarity with basic project management concepts, tools or methodologies (e.g. MS project, Asana or similar) is beneficial
• Good communication skills with excellent written and spoken English.