Logistics and Ensembles Officer

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

**Managing ensembles**- Providing logístical support for all departmental ensembles.- Overseeing acquisition and preparation of sheet music.- Booking venues for concerts and rehearsals in collaboration with the Facilities Manager.- Providing administrative support to all conductors.- Booking ad hoc players as needed.-
- Supervising ensemble assistants.- Managing the orchestral archive.- Accompanying and assisting departmental ensembles on travels, as needed.

**Duties in terms of departmental productions**- Compiling budgets of all ensemble productions.- Arranging catering for post-concert receptions.- Liaising with outside service providers for catering and recording / sound equipment hire.- Offering logístical support to the artistic manager with regard to marketing and publicity.- Organising and scheduling lunch hour concerts.- Ensuring successful staging of performances by:
- Liaising with the artistic manager, Facilities Division and stage crew.- Providing clear directives to Facilities Management regarding stage set-up.- Managing front of house and ticketing for concerts in collaboration with the facilities and artistic managers.- Ensuring that backstage facilities and artists' rooms are prepared for concerts.- Availability to work after hours at concerts and events.

**Academic support service**- Scheduling departmental class and venue timetables.- Scheduling departmental examination timetables.- Organising and scheduling internal and external examiners and moderators.- Organising and scheduling performance classes for students.- Administering the instrument inventory.- Administering the hiring of departmental instruments.

**Operational support for the core activities of the department**- Organise receptions within the department- Liaise with service providers

Job Requirements/Pos Vereistes- A relevant tertiary qualification in music with proven administrative skills, **OR** a tertiary qualification in administration with proven knowledge of music (a thorough knowledge of orchestral scores).- At least two years' administrative work experience.- Relevant music knowledge (orchestral scores).- Proven computer proficiency in Microsoft 365 (Word, Excel, PowerPoint and Outlook).- Excellent professional verbal and written communication skills in Afrikaans and English.- Strong interpersonal skills.- Proven organisational skills.- The ability to communicate in a multilingual environment.- The ability to work under pressure, meet deadlines and manage varied duties simultaneously.- The ability to work independently and as part of a team.

Recommendation/Aanbeveling- Experience in a higher education environment.

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