Bookkeeper

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across South Africa. A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar’s property management services. Trafalgar Financial Services (“TFS”) is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa. Trafalgar Financial Services (“TFS”) is an authorised financial services and credit provider with a specialist property finance focus.

As an ongoing recruitment effort and to build a talent pool,Trafalgar Durban is in search of a **Bookkeeper** to join their dynamic and strategic team. You need to be of analytical thinking, be proactive, deadline driven and can work well under pressure.

**Duties and Responsibilities**
- **Monthly PTB Review**
- Analysis of General Ledger accounts to ensure accuracy, completeness and validity of information. Qdocs to be used as a cross reference.
- Capturing of journal entries to correct misallocations and to update external and investment account balances.
- Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Portfolio Manager.
- Advising the Portfolio Manager of new or existing insolvent schemes.
- Monthly updating of municipal reconciliations.
- Monthly escalation of insurance claim, petty cash and legal fee enquiries to the Portfolio Manager.
- Monthly recording of PTB distribution date on building control schedule.
- **Budget Preparation and Loading**
- Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
- Unibase Multi month columnar report and Qdocs invoice report to be used to cross reference financial information.
- Trustee approved or AGM approved budget to be loaded on Unibase timeously once received from the Portfolio Manager.
- **Taxation**
- Prepare and submit the annual income tax return with reference to the audited financial statements.
- Prepare and submit the monthly or bi-monthly VAT return with reference to the Unibase VAT report and exception reports.
- Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.
- **Annual Audit File Preparation**
- General ledger to be thoroughly scrutinized for accuracy, completeness and validity of financial information. All outstanding debtors / creditors to be raised and Balance Sheet items to be confirmed and agreed to third party information before the audit report is prepared.
- Qdocs audit report together with any required attachments to be copied to CD and circulated to the auditor promptly.
- **Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments on Unibase.**
- Timeous and clear resolution of audit queries with the assistance of Portfolio Manager and Trustees when requested.
- Draft AFS to be scrutinized and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
- AFS to be distributed to the Portfolio Manager once all queries are resolved.
- Adjusting audit journals to be passed and agreed on Unibase once the AFS are approved.
- **General**
- Daily updating of building control schedules so as to accurately record the financial status of the building.

**Minimum Requirements**:

- Tertiary qualification graduate (ideally finance or accounting)
- At least two years’ experience in a bookkeeping/accounting environment
- Audit background (advantage)

**Knowledge**:

- Computer knowledge - Microsoft Office
- Understanding ST Act and Companies Act
- Understanding of the Income Tax Act and VAT Act
- Basic Accounting principles
- Ability to read and understand Sectional plans