Sample Administrator

6 days ago

Northern Suburbs, South Africa PEP Full time

To efficiently manage and coordinate product samples for website / e-commerce content production across photography, web listings, marketing campaigns, and events. This role ensures samples are sourced, prepped, tracked, and delivered on time, aligning with the marketing calendar and broader business processes to support high-quality, deadline-driven web output.

Identifying opportunities for continuous improvement to the marketing process and critical path.

KEY RESPONSIBILITIES:
Pre-campaign
- Request, receive, and track all e-commerce & web samples from Buyers, ensuring they are in good condition, correctly labelled, and accounted for.
- Populate and maintain a merchandising list to cross-reference physical samples; ensure accurate handover to the studio responsible for web photography.
- Ensure timely return of all samples to Buyers after use, with all sample movement properly logged and tracked.
- Coordinate merchandise lists and samples in line with product inflow dates from Buying teams.
- Update and maintain the e-commerce campaign calendar, flagging changes or delays proactively.
- Liaise with photographers and production teams to ensure the correct products are prepped and available for studio shoots.

During campaign
- Adherence to in-flow timelines and critical paths.
- Accuracy in sample tracking, return, and documentation.
- Quality and completeness of product representation on the website.
- Timely and accurate briefing of all e-commerce marketing activities.
- Effective cross-team collaboration and feedback loop for continuous improvement

Administration
- Able to manage multiple projects and meet tight deadlines.
- Previous co-ordinating or admin experience preferred
- Graduate with at least 2 years of preferred experience in a retail environment
- Ability to multitask and be proactive
- Proficient in Excel/Google Sheets and familiar with e-commerce content workflows.
- Strong understanding of the retail and e-commerce environment.
- Excellent communication and presentation skills (written and verbal)
- Able to work in a team and deliver team objectives
- Interpersonal & relationship building skills
- Problem-solving ability
- Ability to plan and organise work according to deadlines
- Resilience and emotional maturity
- Knowledge of social media platforms
- Passion for advertising
- Resourcefulness

Competencies: Integrity, Assertiveness, Listening Skills, Cooperation, Communication & Interpersonal relationship skills, Problem solving and Results oriented

  • Sample Administrator

    5 days ago

    Northern Suburbs, Western Cape, South Africa Pep Full time

    To efficiently manage and coordinate product samples for website / e-commerce content production across photography, web listings, marketing campaigns, and events. This role ensures samples are sourced, prepped, tracked, and delivered on time, aligning with the marketing calendar and broader business processes to support high-quality, deadline-driven web...

  • Area Manager

    2 weeks ago

    Northern Suburbs, South Africa De Bortoli Wines Full time

    **Position Classification**:Operational/Technical/Experienced **Responsible for**:Achieving budgeted sales targets for an assigned territory via selling and merchandising efforts and maximising sales and profit growth through planning and organisation. Ensuring that the execution of his / her responsibilities are in accordance with the policies and...

  • Chocolate Advisor Flexi Permanent 180 Hours

    2 weeks ago

    Northern Suburbs, South Africa Lindt and Sprungli (South Africa) Full time

    **Background of the Company** Lindt & Sprüngli (South Africa) (Pty) Ltd (Lindt SA) started operations in May 2011 and forms part of the Lindt & Sprüngli group of companies. With more than 150 employees, Lindt SA is based in Cape Town with strong regional presence in Johannesburg, Durban and Port Elizabeth and a network of 16 Lindt retail stores. As...

  • Chocolate Advisor 180-hour Flexi Permanent

    13 minutes ago

    Northern Suburbs, South Africa Lindt and Sprungli (South Africa) Full time

    **Background of the Company** Lindt & Sprüngli (South Africa) (Pty) Ltd (Lindt SA) started operations in May 2011 and forms part of the Lindt & Sprüngli group of companies. With more than 150 employees, Lindt SA is based in Cape Town with strong regional presence in Johannesburg, Durban and Port Elizabeth and a network of 14 Lindt retail stores. As...

  • Scientific Affairs Quality Assurance Intern

    6 days ago

    Southern Suburbs, South Africa Pharma Dynamics (Pty) Ltd. Full time

    **KEY RESPONSIBILITIES** **Product release** - Assist with any/all documentation relating to product release and the accurate capturing of records and data. - Assist with the control and storage of release samples. - Perform Lot release checks according to prescribed procedures to ensure GMP compliance. - Assist with Data Logger handling and temperature...

  • Chocolate Advisor

    2 weeks ago

    Southern Suburbs, South Africa Lindt and Sprungli (South Africa) Full time

    **Background of the Company** Lindt & Sprüngli (South Africa) (Pty) Ltd (Lindt SA) started operations in May 2011 and forms part of the Lindt & Sprüngli group of companies. With more than 150 employees, Lindt SA is based in Cape Town with strong regional presence in Johannesburg, Durban and Port Elizabeth and a network of 15 Lindt retail stores. As...

  • Chocolate Advisor Flexi Permanent 180 Hours

    2 weeks ago

    Southern Suburbs, South Africa Lindt and Sprungli (South Africa) Full time

    **Background of the Company** Lindt & Sprüngli (South Africa) (Pty) Ltd (Lindt SA) started operations in May 2011 and forms part of the Lindt & Sprüngli group of companies. With more than 150 employees, Lindt SA is based in Cape Town with strong regional presence in Johannesburg, Durban and Port Elizabeth and a network of 15 Lindt retail stores. As...

  • Merchandise and Planning Coordinator

    2 weeks ago

    Southern Suburbs, South Africa Ares SA Full time

    **Merchandise and Planning Coordinator** This position is responsible for the merchandising and planning functions for the brand. This role watches consumer patterns, such as seasonal purchasing and presents their findings to the management teams. Additionally, the role offers insight on ways to alter merchandise assortments to increase revenue and minimize...