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Government Affairs

2 weeks ago

Midrand, South Africa Siemens Healthineers Full time

**Administrative Support**

Under the direction of Government Affairs & Market Development Head (GA& MD) GA & MD Administrative Assistant provides support in the overall success of daily operations of GA & MD by performing multiple levels of administrative tasks.

**Essential Duties**:

- Provides administrative support for the GA & MD division, including the creation, update, and maintenance of Spreadsheets (key stakeholder mapping), documents, and other business projects as assigned.
- Schedule internal and external meetings and other projects as assigned.
- Book and reserve meeting rooms for customer-related meetings
- Initiate and support Spodom and/ or business tool activities to obtain internal approvals including authorization for Government Officials Site Visits.
- Support the Head of Government Affairs & Market Development in preparation and follow-up from internal and external meetings (correspondences, tracking meeting RSVPs, Reserving Conference rooms, ordering meals and managing Zoom or Team calls)
- Handle all administrative support for the Head of Government Affairs & Market Development including travel, logistics, expense reimbursement, and credit card reconciling.
- Draft, edit, and monitor invitations and other communications affecting the division.
- Support tracking and processing memorandums of understandings, contracts, and invoices through Siemens Healthineers contract management system.
- Provide a supportive role to ensure that the day-to-day operations, deadlines, duties, and other responsibilities of the Government Affairs and Market Development division are carried out seamlessly.
- Provide other administrative duties as assigned including coordination of special projects and initiatives.
- Provide support in research of key relevant information to support GA & MD business updates.

**What You Will Bring**
- A bachelor ‘s degree and/or equivalent experience in any administrative assistant role.
- Ability to work well in a fast-paced environment and to handle complex and competing administrative priorities under tight deadlines.
- Excellent organizational and time management skills with the ability to pay attention to detail.
- Experience in MS Office including Word, Excel, PowerPoint Presentation, and Internet research tools.
- Strong communication skills, a good attitude, a high degree of self-motivation, and the ability to work independently.
- Skillset in planning and coordination with various levels within the organization as well as external stakeholders
- Excellent interpersonal skills and ability to work well with teams