Conveyancing Secretary

Job Summary:
The Conveyancing Secretary provides essential administrative support to the conveyancing team, assisting with the legal processes related to property transactions. This role involves managing documentation, liaising with clients and other professionals, and ensuring that all tasks are completed efficiently and accurately to facilitate smooth property transfers.

Key Responsibilities:
Administrative Support:
Prepare and manage legal documents related to property transactions, including contracts, deeds, and transfer forms.

Draft correspondence and communications for clients, agents, and other parties involved.

Maintain and update client files and records in an organized manner.

Client Interaction:
Act as a point of contact for clients, answering queries and providing updates on the status of their transactions.

Schedule and coordinate meetings, appointments, and property viewings as needed.

Document Management:
Prepare and file legal documents with relevant authorities and ensure compliance with legal requirements.

Conduct searches and gather information necessary for property transactions.

Data Entry and Management:
Enter and update information in case management systems and databases.

Ensure that all records are accurate and up-to-date.

Liaison and Coordination:
Communicate with estate agents, mortgage brokers, surveyors, and other professionals involved in the conveyancing process.

Coordinate the exchange of information and documentation between parties.

Ensure that all procedures comply with legal and regulatory requirements.

Maintain confidentiality of sensitive information and adhere to data protection policies.

Qualifications:
Proven experience as a Conveyancing Secretary or in a similar administrative role within a legal environment.

Knowledge of conveyancing processes, property law, and relevant legal procedures.

Proficiency in using case management software and Microsoft Office Suite (Word, Excel, Outlook).

Excellent organizational and multitasking skills with a keen eye for detail.

Strong communication and interpersonal skills to effectively interact with clients and colleagues.

Ability to handle confidential information with discretion and integrity.

Desirable Attributes:
Certification or qualification in legal administration or conveyancing.

Familiarity with electronic filing systems and digital document management.

Working Conditions:
Office-based with standard working hours [07h30 - 16h30].

Application Process:
Application Deadline: 2024/10/05