Commercial Finance Services Administrator

What Will Be Your Role And Responsibilities?

The Commercial Finance Administrator is responsible for daily maintenance of Dealer Floorplan and Commercial Loan facilities.

This role is responsible to maintain and uphold client relationships with the dealer network and their operational funding requirements.

The role is responsible for compliance with legal requirements in floorplan credit facilities as well as for compliance with internal and BMW Group credit facilities guidelines and procedures.

**Role Tasks include**:
Approve dealer invoices and process them onto Commercial Finance System

Process Dealer Refunds

Process dealer Waiver and additional charge requests

Prepare supplier and dealer pay-outs daily

Bank statement allocations

Granting temporary excesses within laid down parameters

Request, control, and capture floor plan audits within laid-down frequencies.

Interpret and follow up on wholesale collection reports, escalate problem dealers to management and suspend dealer facilities when required to do so.

Attending to dealer queries and other ad hoc admin requirements

Attend to all necessary review administration on dealer floorplan conduct. Feedback to be provided to Commercial Finance Analyst.

Property/loan finance administration Daily cash management

Management of Commercial loan Book

Capture and load all-new dealer details onto the Common solution system relative to wholesale to include: NSC products and Sub-products, margins, CRS ratings, and review dates.

Updating month-end reports e.g. OPS flash report, Consolidated Dealer Amount due Report, Demo Report, and Rental Products invoiced report.

Load all new Floor plan limits on CFS and maintain existing credit limits based on NRC approvals when annual reviews are done.

Creation of CFS Users and mapping of dealers on Common Solution.

Assist Dealer with the management of Floor plan limits regarding the movement of facilities between New, Demo, and Used

Process dealer Sub-product transfers on request.

Facilitate monthly payments for Commercial Loans ensuring that there are no arrears

Ensure all debit orders are processed on the Commercial Loan book.

Send out Commercial Loan Statements on a monthly basis

Assist NSC and Finance department with all wholesale recon queries including NSC balancing.

Ensure that wholesale bank account is cleared timeously with regard to floor plan settlement quotes, dealer and global suspense accounts

Provide System training to new dealers or new users.

Perform bank detail verification for new Dealers loaded.

Assist on various departmental projects from time to time including system testing, change requests, and projects.

Maintain and build relationships between the NSC Finance department, dealer stock controllers, dealer FD’s, and Dealer Principals.

Support NSC invoicing process and dealer network as required

Internal Control systems (ICS) - adherence to controls; active contribution to detect and mitigate process gaps.

Identify and support the implementation of automation/efficiencies/process optimization, in or affecting your area of responsibility.

**Power BI Project and system testing**:
Manual collation of data on excel used to upload onto Power BI: For example, we needed information from LCC minutes and approval letters for a Power BI upload.

**Testing of Power BI development**: Contractor tasked to test the CFS Power BI dashboards. Development is ongoing, therefore testing will also be ongoing and indefinite.

**Adhoc tasks**:
Review LCC minutes and Facility approval letters are the same as facility limits in CFS/COFIS (including TWCL loans from NSC)

Assist in preparing of internal/external audit requests

DIVA Archiving project

Archiving of files and POPIA compliance

**Essential Skills Requirements**:
High attention to detail

Excellent verbal and written communication skills

Microsoft Office

Attention to detail

Excellent financial and analytical skills

Good business acumen

Knowledge of the CFS/CS procedure manual and CF guidelines

Analytical skills

Able to understand financial statements

Understands the credit review process

**Advantageous Skills Requirements**:
Ability to work under pressure

Work in a team

Customer Orientated

Which Qualifications/Experience Do We Need For The Role?

Bachelor’s degree in finance, accounting, or similar