Events Planning Executive

**Job Number** 23117430

**Job Category** Food and Beverage & Culinary

**Location** The Westin Cape Town, Convention Square, Cape Town, South Africa, South Africa VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

**Function**

**What we offer**
- Market related salary
- Learning and development opportunities through online platforms, on the job trainings and classroom-based courses
- Discounts on hotel rooms, food and beverage and spa in Marriott International portfolio
- Wellbeing activities and sustainability initiatives through the Take Care and 360° programs
- On Property Café
- Medical Aid Company
- Provident Fund Company Benefits
- Associate Uniform and Laundry service thereof
- Employee Well-being Programme
- Staff Transport

**Required Experience & Qualifications**
- A recognized qualification in Event Management / Hotel Management preferable
- Minimum two years’ group booking and evening experience
- Extensive reservations/banqueting sales experience
- People centric with a strong focus on the Guest experience
- Ability to work within a pressurized environment
- Ability to work within a pressurized environment
- Extensive working knowledge of Fidelio Opera/ Sales & Catering
- Professional and pleasant disposition
- Strong leadership and interpersonal skills essential
- Strong planning and organizing skills to meet deadlines with regards to operational requirements essential
- Strong and effective communication, problem solving and decision making skills at all levels essential
- Opera systems knowledge
- Ability to use Initiative and be proactive and self-motivated
- Proficient in Microsoft Office Package
- Ability to use Initiative and be proactive and self-driven
- Ability to work without supervision and within a team
- Attention to detail pertaining to area of responsibility
- Required to work as per operational requirements

**Key Responsibilities**
- Complete all daily duties as set out in departmental duties and requirements.
- Perform and administrative function pertaining to sourcing quotations, contracts / pro forma invoices and ensure that confirmation and deposits are received according to contract specifications and liaising with independent suppliers when necessary based on the client’s requirements inclusive of technical companies, translation facilities, décor companies, entertainment, exhibition stand builders etc.
- Liaise directly with relevant departments within the hotel to obtain rates and to ensure that all parties are aware of forthcoming events.
- Ensure that all quotations are followed up on a regular basis in order to ensure maximum usage of the conference facilities.
- Liaise with the client and attend on site meetings in order to discuss the events.
- Compile function sheets for distribution and ensure relevant details are obtained from the client advising and assisting them if necessary.
- Participate in meetings with the operations team to discuss the forthcoming events to ensure a smooth handover.
- Attend to any queries from the client during the event should the operations team require assistance.
- Follow up post conference to ensure customer satisfaction.
- Liaise with relevant departments pertaining to function accounts and ensure that the client is in receipt of necessary documentation.
- Conduct telemarketing to follow up on new business / current clients.
- Posting & reconciling of charges related to the group/event and ensure accounts are closed timeously. Commission & Bonvoy point administration.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

At Westin, we are committed to empowering the well-being of our guests by providing a refreshing environment, thoughtful amenities, and revitalizing programming to help ensure that they leave feeling better than when they arrived. We recognize that travel can be disruptive to our guests’ well-being, and we’re energized to assist as partners in helping them maintain control and soaring above it all while on the road. Everything we do is designed to help guests be at their best, and they appreciate our supportive attitude, anticipatory service and extensive knowledge on how to best assist them throughout their stay. We are looking for dynamic people who are excited to join the team and ready to jump into any situation to give a helping hand. If you’re someone who has is positive, adaptable and intuitive, and has a genuine interest in the well-being of others around you, we invite you to discover how at Westin, together we can rise.