Receptionist / Personal Assistant

1 week ago

Sasolburg, South Africa Omnia (Pty) LTD Full time

**Overview**:
Provide general office support with a variety of clerical activities and related tasks. Responsible for answering incoming calls, directing calls, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Support senior management with regards to their diaries and organise meetings and events and other administrative request from them. All activities, roles and responsibilities are aligned to the world class (manufacturing) philosophy, principles and practices.

**Qualifications**:
Matric (Maths and Science) Office administration certificate will be beneficial**
Experience**:
3 - 5 Years relevant experience in a similar position**
Duties**:

- Acting as a first point of contact: dealing with correspondence and phone calls - Taking and retrieving messages for various personnel - Managing diaries and organising meetings and appointments, and controlling access to senior management - Booking and arranging travel, transport and accommodation - Organising events and conferences when required - Typing, compiling and preparing reports, presentations and correspondence - Managing filing systems - Implementing and maintaining procedures / administrative systems - Liaising with staff, suppliers and clients - Collating and filing invoices - Provides callers with information such as company address, directions to the company location, company contact numbers, company website and other related information - Coordinates the pick-up and delivery of mail services - Assists in the ordering, receiving, stocking and distribution of office supplies - Assists with other related clerical duties such as photocopying, faxing, filing and collating - Take minutes and coordinate and manage the minutes and action lists from meetings**
Job Competencies**:
Knowledge: - Competent in Microsoft Office Core Behavioural Competencies: - Teamwork - Work ethics - Reliability - Motivation of self and others - Flexibility and Adaptability - Integrity and trust - Communication skills - Planning and organization - Building relationships Functional / Technical Competency: - Facilitation - Excellent Customer Service**
General**:
Discretion and trustworthiness, dealing with confidential information Good oral and written communication skills Organisational skills and the ability to multitask and working under stressful conditions The ability to be proactive and take initiative Attention to detail Diplomacy

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