Senior Bookkeeper

**Job & Competency Profile**

**Job Title**

Senior Bookkeeper

**Department**

Finance

**Salary Grade**

**Subordinates**

None

**Reports **to**

Financial Controller

**Primary Purpose of the Job**
- To facilitate and process monthly profit and loss statements for all units, provide support to unit operators and maintain accurate data and information to ensure quality reporting of results and performance against budget.

**Working relationships**

Financial Manager

Financial Controllers

Customers - Internal and External

**Education/Experience/Qualifications/Skill Requirements**

**Qualifications**: Minimum**
- Certified Bookkeeper or similar financial qualification/diploma

**Job related work experience **_(career path that should ideally be followed before attaining this position)_
- 3 - 5 years’ experience in similar position

**Specialist Skills and Knowledge**
- Numerical and Analytical skills

**Key Performance Areas**

**Objectives**

**Key Job Outputs**

General
- Monthly placing and receiving of orders on MyMarket in line with stipulated guidelines
- Manage monthly orders within stipulate budget
- All orders received must be processed and closed in MyMarket within stipulated timelines.
- Generate accurate monthly client invoices on AX within stipulated timelines and record on client invoice checklist.
- Generating accurate client statements and send to clients with their monthly invoices within stipulated timelines.
- All fixed fees and additional billing to be captured and processed accurately according to policy.
- Daily effective debtors’ management and allocations of collections with timely coding of bank statements.
- Attend all meetings as required by Finance Controllers and Finance Management.
- Effectively control and issue stock to units.
- Generate accurate vendor imports for all supplier invoices.
- Generate accurate monthly EFT requisitions and submit to Financial Controller within stipulated timelines.
- Monthly submission of capex in line with stipulated timelines.
- Assisting in unit openings - open unit on AX, standard unit opening files, notices and signs to be in place, assisting in capex procedures, placing uniforms and name badge orders.
- Maintain all business information files regarding contracts, up/down sells or any increases.
- Complete month end procedures - final profit and loss sheet compared to company trading analysis. Profit and loss sheet should already be updated with sign off. The profit and loss sheets need to be updated with all relevant monthly movements in preparation of sign-off.
- Facilitate monthly sign-off of all units with operators ensuring, including spend analysis, turnover completeness and ratios review. The procedures are detailed in the Finance Training Manual supplied
- Monthly reporting on variances between budget vs actual results from profit and loss sheets
- Monthly reporting on new month’s forecasting with sign off
- Prepare annual unit budget templates in line with set guidelines
- Ensuring all financial filing systems are maintained and up to date
- Maintain effective working relationships with internal and external clients
- Providing effective support to business and operations
- Support and maintain accuracy of financial systems and master data information

Competency Profile

**The following primary competencies are required for effective job performance**:

- Analysing and Interpreting
- Writing and Reporting
- Adhere to Principles and values
- Coping with Pressure and Setbacks
- Planning and Organising
- Delivering on Results and meeting Customer Expectations