Safetycloud Branch Coordinator, Witbank

17 hours ago

Witbank, South Africa SafetySA Full time

**Communication and liaison**:
? Co-ordinate daily/weekly reports for the Business Support Coordinator.

? Establish good relationships with clients, suppliers and internal staff.

? Sign in students on the day of their course.

? Resolve and log queries efficiently and within a professional timeframe to ensure client satisfaction.

? Monitor the issues of certificates, ensuring students sign for it, Date on relevant.

**Office administration**:
? Oversee preparation of classroom for training.

? Oversee the supplier invoices of all offices.

? Oversee that ID/SETA pack for trainers are prepared.

? Manage the process (scan/upload of signed attendance register and SETA documentation to head office/Odyssey).

? Track office packs until certificate is ready for collection.

? Manage all service providers relating to consumables for office use.

? Buy and keep stock of office supplies.

**Report and Assisting**:
? Scan/upload proofs of payment to head office/Odyssey.

? Ensure that assessments are assessed and moderated on time.

? Upload completed attendance register on Odyssey.

? Ensure NOSA office complies with national standards and ensure office maintenance is carried out when required.

? Maintain and submit documents to head office when required.

? Prepare relevant reports requested by Administrator at head office.

? Review of sales invoiced versus students attended.

? Assist Sales Representatives with CRM quotes when they are out of the office.

? Ensure packs are complete for QMS and SETA audits.

? Assist with other SETA requirements when requested by head office.

? Ensure project review checklist is 100% complete.

? Perform scanning, photocopying, and filing of documents.

? Report any non-conformances on any quality issues to the Administrator.

? Perform all creditor reconciliations and send invoices to Finance once approved.

? Oversee supplier audits once a year (caterers, stationery and all other suppliers).
- Matric Grade 12 (a degree or diploma will be advantageous but not required).
- Minimum four years? experience in administration or office management.
- At least 2 years computer systems and database experience.
- MS Office, especially Excel.
- Ability to work independently fulfilling a variety of duties.
- Ability to process large volumes of work.
- Excellent organizational skills and attention to detail.
- Excellent interpersonal communication skills and ability to communicate with a diverse population.

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