Creditors Clerk

**Core purpose of the role**
- To manage the creditor’s function and ensure all payments are valid, authorised, supported by relevant documentation and processed timeously.
- **Key deliverables and outputs**:

- Reconcile creditors
- Reconcile ledgers continuously.
- Reconcile creditors’ statements.
- Report any anomalies to management.
- Prepare remittance advices for each supplier.
- Follow up and resolve queries from suppliers.
- Perform the month-end remittance and EFT payment run for suppliers.
- Reconcile Cash Creditors on monthly basis.
- Reconcile Vehicle and Operational creditors and ensure Vehicle and Operational Creditors are paid on time.
- Monthly intercompany confirmation
- Process statements and invoices from suppliers
- Check that orders and invoices are correctly account coded, are not duplicated and are signed by the departmental manager.
- Follow up on outstanding order list report for long outstanding orders.
- Check that VAT Invoices are VAT compliant.
- Check that VAT has been charged on the original invoice from the supplier.
- Ensure all invoices and statements are on file before reconciliations are done.
- Check that all invoices are authorised for payment within agreed authority levels.

**Control invoices**
- Issue purchase orders to suppliers
- Process purchase orders
- Check all invoices against orders and delivery receipt reports.
- Follow up on reconciling items and clear timeously.
- Follow up and clear outstanding orders.

**Control payments**
- Process all valid payments timeously.
- Obtain all relevant documentation.
- Load payments onto bank system
- Ensure discount creditors are paid within agreed parameters.
- Ensure all invoices are authorised
- Ensure all payments over R5,000 has a VAT number registered on the system.
- Ensure respectful communication with customers and creditors when handling queries.
- Build good relationships with suppliers, banks and finance companies and verify legal requirements.
- Check that monies paid are paid to authorised suppliers only.
- Collect all BBBEE certificates of new suppliers and renewals annually.
- Maintain training, Opex, Fuel and BBEEE schedules.
- Maintain contract register with SLA’s
- Control allocations
- Do all allocations daily.
- Check for accuracy (to the correct GL account).
- Comply with agreed procedures.
- Filing
- Ensure invoices and reconciliations are filed accurately, timeously.
- Ensure documents are easily retrievable.
- Ensure all filed documentation is authorised and appropriate (original invoice or copy Tax invoice matched to the authorised
- order).

**Overview: Essential individual competencies to be successful in the job**

**Academic qualifications**
Essential: Bookkeeping/Accounting qualification

**Work experience**
Essential:

- 3+ years of experience in creditors/bookkeeping, loading payments onto a banking platform

**Advantageous**:

- Motor industry experience

**Knowledge Skills**
- Computer and Microsoft office skills
- Basic bookkeeping
- Understanding of VAT
- Knowledge of corporate policies and procedures
- Sage Intacct Advantageous

**Skills**
- Ability to work well under pressure
- Time management skills and ability to multi-task
- Effective written and verbal communication skills
- Problem solving skills
- Good communication skills
- Deadline driven
- Attention to detail

**Personal Attributes**
- Upholding standards
- Self-disciplined
- Examining information
- Professional
- Providing insights
- Organised

**Job Types**: Full-time, Permanent

**Salary**: R12,000.00 - R14,000.00 per month

Ability to commute/relocate:

- Montague Gardens, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (required)

**Experience**:

- Creditors: 3 years (required)
- Bookkeeping: 1 year (required)
- Loading payments onto a banking platform: 3 years (required)