Operations Administrator

5 days ago

Cape Town, South Africa Aladdins Carpet Full time

**Job Summary**:
**Duties and Responsibilities**

The duties and responsibilities of the incumbent will include and not be limited to the following:
Design Department
- Overseeing and supporting the design process within an organization. They work closely with the design team and other departments to ensure effective coordination, organization, and execution of design projects and initiatives.
- Managing design projects: Collaborating with the design team to establish project timelines, deliverables, and objectives. Tracking project progress and ensuring adherence to deadlines.
- Coordinating cross-functional collaboration: Facilitating communication and collaboration between the design team and other departments such as production and stock control
- Maintaining documentation: Creating and managing design documentation, including project briefs, design proposals, client presentations, and design guidelines. Ensuring that all relevant documentation is up-to-date, organized, and easily accessible to the team.
- Procuring and managing design resources: Assisting in the procurement of design tools, software, and equipment. Maintaining an inventory of design resources and ensuring that they are properly utilized and maintained.
- Supporting design team members and operations: Providing administrative support to the design team, including scheduling meetings, organizing travel arrangements, and managing expenses.
- Draw up Bill of Materials of Products based on Design requirements
- Quality control and evaluation: Conducting regular quality control checks to ensure that design projects meet the required standards and specifications.
- Collecting feedback from stakeholders and incorporating it into future design improvements.
- Budget management: Assisting in the preparation and monitoring of the design department budget.
- Tracking expenses, identifying cost-saving opportunities, and ensuring that projects are completed within budgetary constraints.

Operations Department
- Processing data on Inventory Software - new product codes and loading new Bills of Materials
- Load Assemblies of Products for Operations Production
- Processing Purchase Orders to Suppliers
- Collaborate with cross-functional teams to facilitate communication and cooperation in achieving operational goals.
- Handle logistics, including scheduling, resource allocation, and inventory management, to meet operational demands.
- Serve as a point of contact for internal and external stakeholders regarding operational matters.
- Provide administrative support as needed, including documentation, reporting, and correspondence.
- Ensure compliance with regulatory requirements and industry standards in all operational activities.

**Experience and Qualifications**:

- A relevant tertiary qualification preferable.
- Minimum 2 years experience in an administration/operations environment

**Required Skills/Abilities**:

- Strong organisational and project management skills
- Excellent communication and interpersonal skills
- Attention to detail and ability to multitask and prioritise
- Problem-solving and decision-making abilities
- Ability to work independently and collaboratively
- Strong time-management
- Proficiency in Microsoft/Google Suite and familiar with Task Management Software.
- Strong customer service skills.
- Deadline driven
- Ability to handle stress in a fast-paced environment
- Understanding of operational processes, policies, and procedures.

Work Location: In person

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