Studio Administrator

**JOB PURPOSE**

To ensure the efficient operation of the studio by managing schedules, coordinating activities, and handling sample coordination for e-commerce and marketing shoots. This role serves as the primary point of contact for internal teams and external suppliers for sample-related enquiries, providing timely and accurate assistance. Additionally, the role supports the increased demands of social media shoots and campaigns, manages a growing volume of invoices, coordinates supplier logistics for photography sets, and assists the Studio Manager with overall studio administration to enhance productivity and operational efficiency.
- **JOB GRADE**

Prelim Grading - B3
- **REPORTING STRUCTURE**

**Upward Reporting Relationships**:
Studio Manager

**Downward Reporting Relationships**:
N/A
- **KEY RELATIONSHIPS**

**Internal**

Studio Manager, Stylist, Digital Photographer, Web Photographer, Buyer’s Assistants, Buyer’s, Online Commerce Coordinators, eCommerce Merchandiser, Marketing departments

**External**

Suppliers and service providers
- **EXPERIENCE & SKILLS REQUIRED**

**Essential**:

- At least 2 years’ experience within an administrative support role

**Preferred**:

- Prior experience in a studio, production, or administrative role, ideally within a creative industry such as media, advertising, or fashion

**SKILLS required**:

- Proficiency in using project management tools (Trello)
- The ability to:

- maintain data accuracy.
- communicate effectively both within, as well as outside the company.
- build and maintain relationships.
- be resilient and maintain high levels of drive and initiative under pressure.
- be resourceful.
- prioritise
- work independently, as well as be a team player.
- be proactive.
- be deadline-driven.
- be flexible and adapt to change.
- be assertive.
- Sound planning, organising & time management skills.
- Attention to detail.
- Willingness to take on new challenges.
- **QUALIFICATIONS REQUIRED**

**Essential**:

- A Grade 12 Certificate/Matric

**Preferred**:

- A relevant qualification in Retail, Administration, Fashion Design /Clothing Production/ Product Development /Merchandising, or a related field
- **JOB RELATED KNOWLEDGE**

**KNOWLEDGE required**:

- Understanding of the daily functions and workflow within a studio environment