Sherq Co-ordinator

**Job Purpose**:
BIL has an opportunity for a SHERQ Coordinator who will assume full responsibility for all aspects of the SHERQ programme at BIL Warehouse under the incumbents control to ensure that they comply with statutory, legal, ISO and other relevant requirements, safely and in accordance with the organisations Policies, Standards and Procedures.

**Qualifications & Experience**:
Grade 12

Degree/Diploma in Disaster and Safety Management or equivalent

Minimum SAMTRAC/NEBOSH qualification.

South African Institute for Occupational Safety and Health (SAIOSH) professional registration in good standing

Qualification in Implementation and Evaluation of Quality Management Systems

Qualification in Implementation and Evaluation of Environmental Management Systems

**Key Responsibilities**:
Operational Activities

Review, update and monitor the management review pack and feedback to facility managers on outstanding items or improvements

Monthly submission of Management review pack to C&R prior to deadline

Behavioural Observation: Monthly Review of SHE Risk register and Identify common behaviours and present to site management for input and comments

Sign-off site specific 31(2) agreements and assist in gathering all documents from the creditors for BIL procurement creditor onboarding

Ensure Planning and coordinating of safety drills and debriefing sessions after emergency drills are done bi-annually

Conduct induction for contractors and assist with RA as and when required

Participate in SHE work plan for contractor management

Ensure that where specific authorization are required in terms of SHE legislation that process is managed and relevant permits and authorizations are obtained prior to project commencement

Assist with the review of creditors-procurement documents as and when required

SHE induction of new employees and contractors and conduct annual refreshers

Ensure notification of all IODs to site management, National SHERQ and employee benefits department

Obtain monthly legislation updates, permits and upload on DGH

Maintain permit register on MRP

Assist in obtaining quotes to repair where damages have been identified as orange or red from the racking inspector

Ensure that all lifting equipment is load tested in accordance with the manufacturers requirements

Monitor calibration status on scales

Obtain quotes for repairs and calibration of scales, and send invoices to finance

Assist in the procurement of operational equipment such as pallet jacks, scales, ladders, racking, AC units etc.

Obtain quotes for fencing of cages and repairs within the warehouse, serge protectors etc as and when required

Pest control quotes are obtained, meeting with service providers to arrange for Po's and internal docs

Compile maintenance budget

Review and amend SLA's

Ensure that all lifting equipment is on planned maintenance schedule

SHERQ MANAGEMENT

Support Facility Managers in their responsibilities to implement and enforce SHEMS,QMS and their requirements

Ensure that operational and SHE inspections are done

Provide guidance to facilities on SHERQ matters and ensure relevant SHERQ communication and awareness material is distributed to all employees on site

Ensure that medical register is updated and that medicals are done annually

Review contractors health and safety files

Ensure that permits to work are in place for all work taking place on site

Management of contractors in line with BIL policies and procedures

Perform inspection verification of stock compatibility and segregation within the warehouse

Ensure that you issue the required HCS personal protective equipment as and when required and ensure adequate supply and back up of PPE

Maintain the sites dangerous goods register of category A and B substance

Attend and participate in monthly facility SHE Committee meetings, Site Management Meetings and if required client meetings i.e. SHE Com Meeting BIL facilities that are on clients sites.

Review Standard Operating Procedures (SOPs)

Training

Manage all the facilities SHERQ training records and co-ordinate specific training requirements through the Bidvest IL Training Department.

Manage all the MHE license and training requirements through the Bidvest IL Training Department.

Coordinate training and assist with legal appointments

Conducting BIL SHEQ Employee Induction including HCS requirements and Conduct Contractor Induction

Co-ordinate, plan and implement all HCS training requirements as per the sites skills.

Assist the facilities by facilitating the necessary SHEQ training required for legal appointees and training as per the requirements of the Compliance and Risk Department as indicated in Skills Matrix Tab in the Management Review Pack.