Mascor Fuel: Administrative Assistant

Mascor is a Company consisting of franchised Fuel divisions throughout KZN and in Mpumalanga. In some areas, the fuel station also has a convenience store, take-away or mini market store offering customers a one-stop solution. We offer professional and high-quality service and customer service standards.

**RESPONSIBILITIES**:
**Administration**
- Supervise and ensure all daily sales transactions are captured on accounting systems within 24 hours.
- Manage document processing, ensuring timely authorization and submission for payment.
- Address queries promptly and effectively to support smooth operations.
- Monitor and ensure all supplier credit notes are received.
- Maintain loss control within 3% of non-food turnover and stock control within 3% of food turnover.
- Oversee the management of all branch stationery.
- Lead payroll and attendance management, ensuring accurate data entry into the timekeeping system.
- Direct month-end reconciliation and submission of documentation.

**Financial & Operational Reconciliation**:

- Supervise shift balancing and reconciliation of cash, card transactions, and sales.
- Ensure accurate processing of supplier invoices within required timeframes.
- Oversee petty cash management, ensuring reconciliation and compliance.
- Monitor customer account sales, reconciling accounts with precision.
- Conduct wet stock and franchise reconciliations to maintain operational efficiency.

**REQUIREMENTS**:
**Qualifications**:

- **Min**: Grade 12
- **Ideal**: Diploma in Administration

**Experience**:

- 3-5 years’ experience in supervisory and administration in the **Fuel industry**.

**Legal Requirements**:

- Valid drivers license

**KEY COMPETENCIES**
- Planning skills
- Able to operate under pressure.
- Excellent skills in Microsoft 365: Outlook, Word, Excel,
- Time management skills
- Must be able to work with mínimal supervision
- Competent in attention to detail
- Supervisory skills, with the ability to lead administrative processes, delegate tasks, and ensure operational efficiency at branch level