Admin Assistant

1 day ago

Pretoria, South Africa Emarald Group Full time

We are looking for a dynamic and energetic administration assistant that is able to work independently.
- Answer and direct phone calls in a polite and friendly manner
- Welcome visitors in a warm and friendly manner, and answer any questions visitors have
- Maintain reception area and all common areas in a clean and tidy manner at all times
- Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
- Keep detailed and accurate records of visitor requests and of calls received
- Excellent time management skills and the ability to work under pressure to meet deadlines
- Ability to work independently
- Ability to multi-task with accuracy
- Maintain the general office filing system
- Liaising with clients
- Data processing
- Computer literate on MS Office, must have advanced knowledge of ExcelShow strong written and verbal communication skills
- Assist and provide administrative support
- Filing and data storage
- Execute receptionist and general administrative duties

Admin Assistant is primarily responsible for administrative support to the Product Manager dealing with the Lenovo Consumer Administration. - Capturing data in Excel spreadsheets as required for various rebates. - Track and monitor rebates on supplier rebate system. - Handling all verifications and cross checks to complete all rebate programme procedures timeously. - Capturing, verifying and submitting of claims to vendor as per 45 days from date of invoice. - Handling and raising of disputes on time to ensure that deadlines are met. - Assisting when Product Manager is away, provide back up support to both vendor and sales. - Attaining various reports to help track sell out vs items sold on rebates. - Responding to the queries from clients while the Product Manager is out of the office. - Assisting with administration on certain large accounts, both finance and logistics when and if necessary. - Assisting on administration when stock gets booked in when Product Manager is out of the office. - Providing back up to the Product Manager in sending product information to clients when necessary. - Keeping abreast with the latest technology and products by attending all scheduled vendor - Computer literate, competent in MS Outlook and MS Excel. - Certificate in Excel basic and intermediate. - 2 to 3 years experience in an IT related administrative and excel [URL Removed] and Competencies: - Excellent administrative skills. - Excellent communication and listening skills. - Contribution to team success. - Ability to work under pressure. - Ability to follow up and follow through to completion of tasks. - Planning, organising and time management to ensure work is completed as per required deadlines. - Problem solving. - Data capturing in Excel Documents. -Location: South Africa -Job Type: Full Time -Job Carrier Level: Executive -Job Experince: 2-3 Years -Job Gender: Any -Job Qualification: Certificate

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