Office Coordinator
1 week ago
OBJECTIVES
- MAIN FUNCTIONS OF THE JOB
- Responsible for the operation of the switchboard and directing all incoming calls
- Receive and welcome visitors for tours & meetings
- Responsible for overseeing the reception area, meeting rooms, canteens and office areas
- Responsible for maintaining the meeting room diaries
- Responsible for setting up meeting rooms for meetings and tours
- Assist staff members with ad hoc requests
- Manage office consumables, stationery & supplies
- Supervision of cleaning staff
Facility
- Security processes
- Logging access for important clients
- Welcome guests in a professional manner
- Answering the reception phone
- Direct calls quickly, efficiently and professionally
- Taking messages and ensuring that staff members receive the message within due time
- Direct clients
- Assisting with duties such as couriering items etc.
- Working hours are from 8am
- 5pm /1 Hour lunch
- Good communication skills
- A flair for people
- Professional
- Punctual
- Active listening - ability to understand requirements
- Ability to communicate in English
- Proactive problem solver
- Ability to work independently & a positive team player
- Self-motivated
- Conducts self professionally, exhibits high levels of tolerance and patience
- Responsible for continued learning and self-development
- All activities performed on time
- Switchboard experience
- Excellent Telephone manner
QUALIFICATIONS AND EXPERIENCE
- Fluent in English
- Matric and 3-5 years relevant working experience
- Microsoft Office skills
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