Admin Assistant

**Introduction**

VKB Milling (Pty) Ltd is one of four subsidiaries of VKB Agri Processors (Pty) Ltd, the agri-processing division of the VKB Group. The VKB Group is a significant role player in the agricultural industry in South Africa and strives, through best practices, continuous improvement and world-class operations, to add meaningful value to the industry.

VKB Milling (Pty) Ltd operates white maize mills in Mokopane and Louis Trichardt in Limpopo, and Mashishing in Mpumalanga, as well as a wheat mill and bakery in Frankfort in the Free State.

The company offers employees the opportunity to utilise and develop their skills and knowledge in a challenging and rewarding work environment.

**JOB FUNCTION**
***
Manage the internal and external administration of an organization or a task.

**JOB REQUIREMENTS**
- Grade 12 or NQF4
- Experience in the agriculture industry will be advantageous
- Numerate
- Bilingual in Afrikaans and English
- Computer literate especially in Microsoft Word and Excel
- Thorough, precise and accurate
- Constantly adding value to the current functions of the position
- Clear Criminal Record

**JOB DESCRIPTION**
- Maintain high standards for administration
- Manage internal mailing system
- Management and control over bank as required from time to time
- Capture received stock per delivery note or invoice from supplier on system according to policies and procedures
- Ensure goods that is delivered short or damaged to be claimed
- Stock control process, including stock count and all other relevant duties as required
- Cashing up of cashiers as per policies and procedures from time to time
- Always ensure safe keeping of cash and follow procedures during cash-in-transit pick ups
- Minimize risk to the company by accurately capturing GRV's and managing stock in receiving bay accurately
- Ensure end of day reports are printed and actioned daily
- Client service
- Other job-related administrative duties
- Following up on Sales Orders that are not yet approved on a daily basis
- Revision of loading documents on a daily basis
- Update loading sheets
- Ensure that all loads have been invoiced on a daily basis
- Post Customer Invoices and Credit Notes on VKB's internal system according to policy and procedure
- Post Credit Notes on internal system
- Send out loading documents, Customer Invoices and Credit Notes to customers on a daily basis
- Send out Customer Statements on a weekly basis
- Follow-up on overdue/ outstanding amounts from customers
- Report overdue amounts or when credit limits were exceeded to credit manager
- Ensure that all documents are saved on internal systems (SharePoint/ File Director)
- Ensure availability of all documents for audit purposes

**SKILLS REQUIRED**
- Problem definition and analyses
- Communication
- Maintaining Long term relationships
- Teamwork
- Compliance
- Organising
- Planning
- Personal Resilience

**OTHER INFORMATION**
- The company can expire jobs at any time at their own discretion.
- VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities.
- Use Google Chrome when accessing the portal
- Clear copy of your CV in either PDF or Word
- The CV should not have handwriting on the document
- ** When uploading profile picture**, make sure the minimum size uploaded is **300 x 300px