Administrator (Stores)

**Overview**:
To support the buyers in the purchase of goods, materials, and services to ensure that the companies operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply

**Qualifications**:

- Matric / Grade 12
- Diploma in Business Administration or Supply Chain
- CIPS Level 4 (Preferable)

**Experience**:

- 3 years or more in a Buyer’s Assistant/Administrative position in a manufacturing maintenance environment

**Required Skills**:

- Advanced MS Excel
- Advanced MS Word
- Advanced ERP
- ISO
- OHSACT
- Data analysis
- Sharepoint
- Isometrix

**Duties**:
**Responsibilities**:

- Receipting stock orders
- Receipting direct orders
- Managing certificates
- Logging incidents and non-conformances on Isometrix
- Managing all Sharepoint documents
- Receiving quotations
- Creating purchase requisitions
- Taking weekly consumable stock orders
- Managing training
- Updating the training matrix
- Peform Stock taking duties
- Auditing stock
- Peform supplier evaluations
- Creating stores requisitions
- Arranging functions
- Recording and send out meeting minutes
- Finance queries

**Job Competencies**:
**Knowledge**:

- Advanced knowledge of Microsoft Office - especially Excel
- Competent working with ERP systems
- Knowledge of ISO9001 standard
- Knowledge of regulations pertaining to procurement - including the OHSACT

**Core Behavioural Competencies**:

- Teamwork
- Work Standards
- Reliability - Key Requirement
- Motivation of Self and Others - Self Starter, Ability to work Independently
- Adaptability
- Problem-solving
- Integrity and Trust - High Level of Ethics and Compliance
- Communication Skills - Both oral and written - Key Requirement
- Planning and Organization
- Stress Tolerance
- Initiative
- Building Relationships
- Attention to Detail
- Mentoring

**Functional/Technical Competency**:

- Effective Relationship Management
- Brand Knowledge
- Product Knowledge
- Conflict Management
- Root-cause Analysis
- Excellent Customer Service
- Negotiation Skills
- Good understanding of Maintenance Spares

**Cross Functional Competency**
- Collaboration

**General**:

- Excellent communication skills (verbal and written)
- Excellent interpersonal skills
- Attention to detail
- Highly ethical
- Team player plus ability to work alone and self-management
- Reliable and responsible
- Aspiration to study and develop skills and knowledge further