Assistant Company Secretary

Our client is looking for an experienced, due-diligent individual to provide corporate secretarial support to our client’s Board and Board Committees and assist its Company Secretary in the execution of their duties.

**Duties and responsibilities**:
Assist Company Secretary in providing direction to designated committees
- Highlighting important projects requiring the attention of Trustees and their fiduciary duties and compliance.
- Assist with the compilation of the Board stakeholder engagement plan
- Assist with the formulation of agendas and compiling of pre-reading for board and committee meetings.
- Assist the Board in driving the evaluation process within the work plan in accordance with standard processes.
- Assist in coordinating annual evaluations of committees, by designing and distributing questionnaires and providing reported feedback with recommendations for improvement.
- Inform the committees of changes in legislation and the impact on corporate governance in a timely manner.
- Prepares minutes of all committee meetings and properly recorded in accordance with the Act (Companies Act 2008 section 88)

Assist with reporting and monitoring the Fund’s statutory compliance
- Remains abreast of developments in corporate governance, ensuring that the Executives adhere to the highest governance standards as detailed in King IV.
- Assist the Company Secretary on the efficacy of resolutions by assessing the nature of resolutions to be taken in collaboration with relevant stakeholders.
- Assist the Company Secretary with benchmarking the business against other similar organisations to ensure that corporate governance and remuneration of Board members are in line with best practice

Provides Designated committees with guidance, support and information as they exercise their duties and responsibilities and conduct general administration for the Fund’s committees
- Support the committees in accordance with their respective mandates by documenting and reviewing minutes of meetings.
- Manage Committee meetings in accordance with appropriate constitutions and/or terms of reference and prepares the schedule of committee meetings for the year together with the agendas for these meetings in conjunction with key executives
- Ensures the proper compilation and timely circulation of Designated Committee papers to enable them to prepare adequately for these meetings
- Liaises with committee members on general secretariat queries and facilitates signatures for round-robin resolution.
- Provide legal and governance support and guidance to the Committee Members on their duties, responsibilities and powers
- Maintain proper filing and recording of reports and relevant documents in a retrievable system

**Stakeholder management**
- Monitor proper and effective communication processes between committee members.
- Builds a trusted advisor relationship with the Board, Leadership Team and relevant Committees, ensuring they are proactively and effectively advised on governance matters, risks and issues
- Ensures that all regulatory, legal, compliance and change requirements are planned, communicated and fully understood by all executives and members of staff when implemented and that where appropriate, effective levels of support are available from internal/external providers

**REQUIRED MINIMUM WORK EXPERIENCE AND QUALIFICATIONS**
- Relevant Bachelor's degree
- Registered with professional bodies - where applicable.
- At least 5 years of job-related experience
- Knowledge of company secretarial function
- Knowledge of appropriate legislation and mandates
- Knowledge of governance and regulatory frameworks**Job Types**: Full-time, Permanent

**Salary**: R548,726.00 - R699,000.00 per year

Ability to commute/relocate:

- Bryanston, Gauteng: Reliably commute or planning to relocate before starting work (required)