Human Resources Officer

**KEY RESPONSIBILITY AREAS**:
**1. PAYROLL, BENEFITS AND LEAVE ADMINISTERING AND MANAGEMENT**
- Provide a fully functional payroll role by administering monthly payroll on SAGE VIP Premier payroll system and ESS for the organisation.
- Provide ESS administration support to the department and organisation.
- Provide administrative support of SAGE VIP Premier
- Prepare payroll as per the payroll process in the drafted SOP.
- Manage payroll queries.
- Update all employee personal and payroll data (e.g., personal details, next of kin, beneficiary forms and details).
- Load and terminate staff members and make amendments on the payroll system.
- Management of benefits e.g., pension, medical aid, group risk, third party and queries.
- Handle monthly terminations UIF submissions and reconciliations.
- Submit payroll reports and any other requested reports related to payroll.
- Manage leave by approving leave, providing monthly leave recon to departmental line managers for approval, leave and flag abuse thereof. Identify leave and absenteeism trends.
- Send necessary information and documentation to finance for final payroll approval.

**2. ENSURE ACCURATE AND TIMEOUS REPORTING**
- Provide input into the development of the HR plans.
- Provide input for HR Reports i.e., quarterly reports, equity reports, and skills development reports,
- Maintain HR database and prepare and analyse reports/provide information that is necessary to conduct the functions of the department and organisation’s management, as necessary or when requested.
- Fully utilise Human Resource system to the organisation's advantage by extrapolating critical information and advice for management.
- Conduct biannual sample audits of employee files and HR database.
- Provide relevant data for reporting on HR section performance, highlighting issues to improve and promote HR processes.
- Providing day-to-day HR administration support to the organisation and department.
- Document management and Filling.
- Provide HR project administration and coordination support.
- Provide secretariat support for HR meetings (HREC, EE, Management and union and other HR meetings).
- Provide support to the HR Manager on Sage evolution by loading requests and ensuring that approval is sought.
- Submit third party information to the relevant benefits service provider.
- Attend to HR queries but not limited to payroll, benefits and leave queries.

**3. EMPLOYEE LIFECYCLE MANAGEMENT**
- Provide administrative support to the HR Manager and Executive Management team in the implementation of end-to-end recruitment process from the placement requisition to the final placement of the new employee as per the standard HR policies and procedures of Nedlac.
- Update and maintain all recruitment files for 3 years.
- Keep records of relevant job profiles and competencies.

**4. TRAINING AND DEVELOPMENT**
- Assist in the development of an annual training plan.
- Assist with arranging staff training sessions, workshops, and activities.
- Prepare, coordinate, facilitate, submit, implement, and report on Employment Equity, Workplace Skills Plan and Annual Training Report (WSP/ATR) for Pseta in conjunction with the HR Manager to ensure compliance.
- Maintain training records.
- Submit quarterly training and development progress report.

**5. PERFORMANCE MANAGEMENT**
- Assist with the coordination of the performance management process.
- Support managers where required with the performance management process.
- Provide necessary awareness materials to managers and employees i.e., arrange workshops, manuals, provide assistance or guidance where required.
- Monitor progress on performance evaluation completion by due date.
- Collate all completed performance reviews and prepare report summary to be submitted to the HR Manager for review and approval.

**6. MINIMUM EDUCATION AND EXPERIENCE**
- National Diploma (NQF6) in Human Resources Management, Business Management or related Remunerations qualification.
- SAGE VIP Premier certification and experience.
- 5 Years of more experience in a fully functional payroll administering and hr generalist role.
- 3 Years of experience in benefits management (medical aid, pension fund, group risks and third parties.
- Displayed expertise in SAGE VIP Premier is crucial.

**7. KNOWLEDGE AND SKILLS REQUIRED**
- Knowledge of South African laws/HR compliance and regulations/Labour Laws, Tax laws, employee benefits structure and regulations/OHS/POPI Acts/Human Resources Practices.
- Computer (MS 0ffice) and Communication skills, Practical experience of HR Systems.
- Excellent attention to detail and ability to work independently.

**8. PROFESSIONAL REGISTRATIONS**
- SABPP/IPM an added advantage.

Closing Date - 04 September 2025

**Job Type**: Temporary
Contract length: 3 months

Work Location: In person