Personal Assistant

3 days ago

Durbanville, South Africa JMD Consulting (PTY) Ltd Full time

**About the Role**:
We are seeking an exceptionally organised, proactive, and resilient Personal Assistant to provide dedicated support to two Company Directors and operational support for a private Guest House. This is a unique and pivotal role that blends high-level executive support with hands-on business and personal logistics management.

**Key Responsibilities**:
The role is split across three core areas:
**1. Executive Support to Directors**:

- Complex diary management and scheduling.
- Coordinating international travel arrangements, including flight and accommodation bookings.
- Preparing and submitting detailed travel expense claims.
- Accurately completing and submitting client timesheets.
- Generating and issuing client billing invoices.
- Conducting diligent follow-up on all outstanding consulting fees.

**2. Guest House Operational Support**:

- Supporting and acting as a key point of escalation for a team of 5 staff.
- Managing day-to-day guest and supplier queries and issues.
- Leading the response to any emergencies that the on-site team cannot resolve independently.
- Capturing, processing, and reconciling all financial transactions using **Sage**.
- Preparing and completing all required monthly financial and operational reports.
- Coordinating and scheduling all maintenance activities with external suppliers.

**3. Personal Affairs Management**:

- Managing all issues and unforeseen events at the directors' personal residence (e.g., gate malfunctions, security issues).
- Coordinating and scheduling all contracted supplier services (gardeners, cleaners, etc.).
- Acting as the primary and trusted point of contact for all personal household matters while the directors are abroad.
- A mature individual with relevant experience.
- **Minimum of 8-10 years' experience** in a similar Executive PA or senior support role, with a proven track record of managing complex responsibilities.
- **Proficiency in Sage accounting software is essential.**:

- Impeccable organisational and time-management skills, with the ability to prioritise a demanding and varied workload.
- A proactive, hands-on, and practical approach to problem-solving, especially under pressure.
- Exceptional verbal and written communication skills, with the ability to manage stakeholders at all levels.
- Unwavering discretion and professionalism in handling highly confidential business and personal information.
- A valid driver’s license and own transport.

**Working Hours**:
Core hours are 09:00 to 18:00, Monday to Friday. Weekend work may be required on an agreed, as-needed basis to handle emergencies or critical tasks. Additional remuneration will be on offer should weekend work be required.

**To Apply**:
If you are a seasoned, highly capable professional seeking a challenging and rewarding role where you can truly make a difference, we would like to hear from you.

**Job Type**: Temp to perm

Pay: R20 000,00 - R25 000,00 per month

Work Location: In person

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