Finance Controller

2 weeks ago

Johannesburg, South Africa Office & Co Full time

**About the Finance Officer position**:
We are seeking a reliable Finance Officer at Office & Co to oversee the financial health of our company and ensure compliance with accounting and legal requirements. The Finance Officer will manage the company's financial transactions and procedures on a daily basis.

**Finance Officer Responsibilities**:

- Monitor and record all daily company transactions.
- Manage invoices and reconcile bank statements.
- Oversee accounts payable and accounts receivable.
- Create and review balance sheets and prepare monthly, quarterly, and annual financial reports.
- Update and maintain financial data in internal systems.
- Participate in financial audits and budget preparation activities.
- Track bank deposits and payments.
- Develop and organize financial policies to align with company goals.

**Key Responsibilities - Finance Controller**:
**Financial Management**:

- Oversee and organize the entire stack of the company's accounting operations, including Billing,Cost Accounting, Inventory Accounting, Revenue Recognition and General Ledger
- Review existing technical accounting issues and develop measures to optimize them.
- Create and document business processes and accounting policies to enhance internal controls.
- Manage the preparation of the budget and financial forecasts and generate reports on results.
- Oversee the company's month-end and year-end close processes.
- Perform quality control over financial transactions and financial reporting.
- Oversee the preparation of regulatory reporting.
- Create and present timely monthly financial statements to company executives and top managers.
- Ensure compliance with reporting requirements, applicable laws, and tax filings.

**Debtors Management**:

- Collect and process rent rolls and billing data from Centre Managers (CMs).
- Address debtor queries and update information in Pastel.
- Import expenses via bank statements in Sage.
- Conduct credit checks on tenants and verify lease accuracy for sign-off.
- Manage debt collection, including sending reminders, statements, and final warnings.
- Compile debtor analyses and provide actionable recommendations to management.

**Supplier Management**:

- Electronically capture supplier invoices and ensure timely reconciliation.
- Resolve discrepancies in supplier accounts and allocate payments accurately.
- Prepare supplier age analyses to maintain balance and accuracy.

**Banking and Cash Management**:

- Reconcile bank accounts and process petty cash expenses.
- Reconcile card machine transactions to ensure accuracy in records.

**Human Resources (HR)**:

- Collect and process payroll information, ensuring timely and accurate payroll administration.
- Update leave and sick day records.
- Generate EMP201 reports and ensure PAYE submissions are completed by the 7th of each month.
- Collaborate with Labournet to address HR issues and conduct audits.

**Operations Oversight**:

- Support Centre Managers in ensuring operational efficiency.
- Collaborate on processes related to tenant lease agreements and facility management.
- Assist in maintaining operational budgets and managing stock levels for cafes and cleaning materials.
- Develop and implement operational improvements to enhance efficiency and reduce costs.

**Reporting**:

- Prepare daily cash flow statements for management review.
- Develop annual budgets, revise quarterly, and create financial forecasts.
- Prepare monthly management accounts with insights into key metrics (e.g., occupancy rates, income, and expenses).
- Reconcile balance sheets and manage intercompany transactions.

**Imports and Forex Management**:

- Record forex transactions and journal any losses or gains.

**Statutory Compliance**:

- Prepare and reconcile VAT reports, ensuring timely submission via eFiling.
- Calculate provisional taxes and assist auditors with tax submissions.
- Manage PAYE submissions, salary reconciliations, and IRP5 preparations for EMP501 submissions.

**Audits**:

- Gather information for financial audits and liaise with auditors.
- Support audit review processes for various entities.

**Key Skills and Competencies**:

- Proficiency in Sage, financial reconciliation, and operational systems.
- Knowledge of South African tax and labor laws, including VAT and PAYE regulations.
- Excellent organizational and time management skills to meet financial and operational deadlines.
- Analytical skills for budgeting, forecasting, and decision-making.
- Leadership and communication skills to liaise effectively with Centre Managers and external stakeholders.
- Ability to streamline and improve operational processes.

**Finance Officer requirements are**:

- 5+ years experience of working on a Finance Officer or other similar position
- Experience with financial and accounting procedures
- Good practical experience with financial software Sage and MS Excel
- Good knowledge of financial regulations
- Strong analytical, numerical and time management

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