Payroll Specialist

**Role**:Payroll Specialist

**Reporting to**: Payroll Manager
**Job Level**: Mid-Level

**Job Type**: Full-Time, Permanent
**Job Mode**: In-Office
**Location**: Cape Town / Port Elizabeth

**Job Overview**

We are seeking a detail-oriented and reliable **Payroll Specialist** to join our team. In this role, you will be responsible for processing and overseeing all payroll-related activities, ensuring accuracy, confidentiality, and compliance with internal policies and payroll deadlines. This includes managing the full payroll lifecycle, from onboarding to termination and post-employment processes.

**Key Responsibilities (including but not limited to)**:

- Process and administer all payroll data on the **Sage 300 People** system (manual and bulk uploads)
- Execute payroll functions for new hires, terminations, leave, maternity/paternity, and other employee events
- Maintain and manage the payroll mailbox, ensuring timely responses and action
- Collect, calculate, and enter accurate data to maintain payroll records
- Investigate and resolve any payroll discrepancies
- Provide payroll reports and respond to requests from management or other departments
- Adhere to payroll policies and procedures, maintaining a high level of accuracy and compliance
- Ensure employee confidentiality and data protection at all times
- Contribute to the team by supporting other payroll-related tasks as needed

**Skills & Competencies Required**:

- Strong numerical and data entry skills
- Excellent attention to detail and accuracy
- High level of confidentiality and professionalism
- Strong organizational and time management skills
- Good analytical and reporting abilities
- Proven ability to work independently and meet deadlines
- Strong communication skills with a people-first mindset
- Proficient in Excel (intermediate to advanced) and MS Office Suite
- Experience with financial software (Sage 300 People essential)
- Positive, resilient, and adaptable in a dynamic work environment

**Qualifications & Experience**:

- Qualification in Finance, HR, Payroll, Administration, or Management (Essential)
- Minimum 2 years of payroll administration experience
- Proficient in Sage 300 People payroll system (Essential)
- Experience in information and data management (Advantageous)

**Location**: In person - **Cape Town or Port Elizabeth**

**Job Types**: Full-time, Permanent

Work Location: In person